Job Description

RO Student Recruitment Centre of Expertise

Competition No. -
S101552268


Posting Date -
Dec 01, 2023


Closing Date -
Dec 12, 2023




Position Type -
Full Time - Operating Funded


Salary Range -
$47,918 to $64,697 per year


Grade -
07


Hours -
35



This position is a part of the Non-Academic Staff Association (NASA). This position has an end date of 03/4/2025 and offers a comprehensive benefits package which can be viewed on our Benefits Overview page. Location - North Campus Edmonton. This role is hybrid with a mix of remote and in-person. Working for the University of Alberta The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, M\xc3\xa9tis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community. The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada\xe2\x80\x99s Greenest Employers for over a decade. Your work will have a meaningful influence on a fascinating cross section of people\xe2\x80\x94from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just. Working for the Department/Faculty Embedded within the Office of the Registrar, the Student Recruitment Centre of Expertise leads the creation and execution of the Undergraduate Student Recruitment Strategy at the University of Alberta. Position As a key member of Student Recruitment Centre of Expertise, the Assistant provides administrative support critical to the successful implementation of the Undergraduate Student Recruitment Strategy, which aims to attract and recruit exceptional students from across Canada. Reporting to the Student Recruitment Director and Assistant Registrar, this position provides support for various committees and events related to the Student Recruitment Centre of Expertise, such as Student Recruitment Centre of Expertise monthly meetings, the Recruitment Network, information sessions, school visits, registration workshops, annual U of A Open House, and other engagement initiatives. The Student Recruitment Centre of Expertise is made up of 5 unique recruitment teams, each specializing in different areas, and the Assistant provides support to each of these areas. The Assistant will also support the evaluation and collection of data, as well as maintaining statistics on event RSVPs and attendance, lead generation, publications and swag inventories, and more. This position is critical in ensuring that team members traveling across Canada have what they need, which includes packaging, shipping, mailing, and tracking materials accordingly. Join this dynamic team in the Office of the Registrar and help us work to improve the prospective student experience at the University of Alberta! Duties

• Acts as first contact for the Student Recruitment Centre of Expertise on all items related to the area of administration, such as on-campus partners and colleagues
• Provides administrative support for all teams within the Student Recruitment Centre of Expertise, committees and groups associated with the Centre such as the Recruitment Network, including listserv and contact list management.
• Coordinates all standard mail outs within the Centre and provides assistance with student communications
• Assists with and compiles Student Recruitment Centre of Expertise reporting and evaluation summaries on a monthly basis; tracks swag and publication inventory, takes minutes, compiles agendas, coordinates mailouts, and supports event preparation items, such as printing posters, etc. Leads data entry, organization, and monitoring appropriate data collection for evaluation. Uses Slate for Lead generation purposes and supports the creation of events, RSVPs, etc.
• Responsible for primary administrative support for on-campus events
• Conducts general research and compiles information at the request of the Student Recruitment Centre of Expertise leadership team
• Books venues and rooms as required, compiles packages, and supports the procurement of supplies needed to support the Centre

Qualifications

• The ideal candidate will have a post-secondary degree, at minimum a post-secondary diploma
• At least one year of office administration experience for a large team
• Experience in student administration system technology in a post-secondary environment; experience using Slate is preferred
• High attention to detail and impeccable organization skills are a must
• Ability to adapt quickly to emerging priorities, and continuous procedural changes, while maintaining consistency in a multi-tasking environment, is required
• Ability to effectively manage their time balancing a number of tasks in a fast-paced environment is required
• Ability to take comprehensive minutes is required
• Superior communication (oral and written), organizational and interpersonal skills
• Exceptional working knowledge and experience in Google Suite (Google Documents, Drive, Calendar, sheets, etc) and Microsoft Applications (Word, Excel, and Outlook) required
• High level of customer service is required; experience in the student services or recruitment field is an asset

How to Apply Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, M\xc3\xa9tis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.