Job Description

Position Information

Position Title

Assistant Registrar, Records and Graduation

Department/Unit

Registrar's Office

Location

Halifax, Nova Scotia, Canada

Posting Number

S159-25

Employee Group

DPMG

Position Type

Term

Duration of Contract (if applicable)

until July 2026

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$59,555 - $79,673 per annum

Classification

ADM-05

Provisional Statement

This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

About Dalhousie University

Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Registrar's Office (RO) is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Under the direction of theAssociate Director, Academic Regulations, the Assistant Registrar, Records and Graduation is responsible for the management and operations of the Records and Graduation unit. With the support of a coordinator, this unit is responsible for the operations and administration of academic records, academic supports for internal stakeholders, academic progression tools and degree verification.

Key Responsibilities

Manage the degree progression and academic support processes, including the degree audit system, graduation, grading, honours programs, waivers, and academic records. Develop and implement best practice approaches to student record management for the university involving confidential and sensitive information. Set best practice approaches for degree audit system for the use of supporting systems, effective reporting and identifying opportunities for enhancements. Manage the review of academic records of students who have applied to graduate to ensure outstanding degree requirements have been met. Advise students about the content and structure of Dalhousie programs including course requirements, pre-requisites, registration process and progression.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Undergraduate degree, plus a minimum three to five years of related administrative experience in post-secondary environment (or an equivalent combination of training and experience). Excellent written and oral communication skills are essential. Considerable knowledge of degree audit systems, student information systems or databases. Experience with word processing, spreadsheets, PowerPoint Presentations, basic html, Adobe/PFE.

Assets

Experience in academic records, degree requirements and information management. Experience using Ellucian products such as Banner, and CollegeSource uAchieve.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie's core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

Change & Innovation Respect & Inclusion Adaptability Knowledge & Thinking Skills Relationship Building

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.



We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit

www.dal.ca/hiringfordiversity.


Posting Detail Information

Number of Vacancies

1

Open Date

08/12/2025

Close Date

08/25/2025

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/19096