Job Description

Job Title: Assistant Manager, Finance Status: Permanent, Full Time, 37.5 hours per week Start Date: August 31, 2022 Date Posted: August 12, 2022
Closing Date: open until filled Purpose of the job DIVERSEcity Community Resources Society is seeking a full-time Assistant Manager, Finance to provide support to our finance team. Reporting to the Manager, Finance, the Assistant Manager is responsible for Finance operations of DIVERSEcity. The incumbent will plan, organize, direct, manage and review the work of staff engaged in finance and contract management; set performance and development goals, conduct performance evaluations; train, coach and mentor staff; make decisions regarding the selection, discipline and termination of staff.
Key Responsibilities:

• Performs contract management activities including but not limited to managing contract budget, changes, claims and disputes, accrual reporting tracking of contract submittals and payment requests and receipts, contract interpretation and other deliverables, facilitating meetings, and working effectively with cross-functional teams;
• Monitors, analyzes and provides reporting on contract performance (financial and otherwise);
• Forecasts, monitors, and reports on contract utilization to ensure finance control policies and budget requirements are met;
• Identifies and discusses contract risks with Manager, Finance;
• Ensures all proposal and contract correspondence are reviewed, responded to, tracked and filed for high standard of contract administration and claims preparation;
• Assists the Manager in the preparation, submission and negotiation of contracts;
• Recommends and implements changes for existing processes to improve efficiency and operating effectiveness;
• Develops and maintains positive relationships with all levels of the staff to provide information and answer any questions in regard to finance, budget and contracts;
• Liaises with departmental Managers to resolve contracts and budget issues;
• Establishes collaborative, high integrity relationships at the management level with funders, partners, colleagues, and government authorities;
• Supports Accounting operations including accounts receivable and accounts payable and all statutory reporting/remittances;
• Ensures the accuracy and timely processing of bi-weekly payroll for exempt employees in compliance with all necessary regulations and laws;
• Ensures the completion of standard year end payroll tasks including statutory reporting (T4s, T4As, T4Pas, etc.);
• Oversees billings, regulatory filings, and compliance with legal/statutory requirements;
• Supporting the implementation of new accounting or payroll system including but not limited to providing training to employees and creating training manuals;
• Special projects and other related duties, as required.

• 
  Key Liaison

• Internally with Program and Administration staff
• Externally with funders, customers, partners, Canada Revenue Agency, auditor, banks and Community Social Services Employers’ Association (CSSEA).

Qualifications

• A Chartered Professional Accountant or Certified Payroll Management designation or equivalent education and experience from a recognized program.
• 1 to 3 years of related progressive experience in a complex labour relations environment (non-profit preferably) or an equivalent combination of education, training and experience.
• Demonstrated ability to provide strong leadership and work independently and collegially in a team environment
• Demonstrated ability to analyze information and make sound judgments using conciseness and credibility built through expertise knowledge.
• Demonstrated ability to work with a demanding work schedule with competing priorities simultaneously
• Demonstrated ability to stream workflow processes and implement continuous improvements within your team.
• Demonstrated ability to create a highly functioning team with limited resources.
• Demonstrated cross-cultural experience and/or knowledge of immigrant settlement and integration issue
• Experience in a community based non-profit society.
• Strong written, oral and presentation communication skills.
• Strong negotiation, mediation, conflict resolution and contract interpretation skills.
• Strong administrative, organizational and budget management skills.
• Experience in Sage (accounting system), Payworks (payroll system), Microsoft Office and other social media/systems applications.

A criminal record check is required as a part of this process. APPLICATION REQUIREMENTS: To apply, please upload your resume and cover letter as separate attachments. Please note that only Word or PDF formats can be accepted. As part of the application process, you will be prompted to complete a short questionnaire. Please ensure all questions are answered. To view all opportunities at DIVERSEcity visit www.dcrs.ca/work-with-us/. Additional Information:
This position is based in our Surrey Community Campus office. DIVERSEcity has implemented safety procedures, to view our safety plan, please visit www.dcrs.ca/news/diversecity-covid-19-safety-plan/. As an organization we continue to monitor public health and safety guidelines in order to maintain a safe working environment for DIVERSEcity’s staff, clients, and community, recruitment for this position will be conducted virtually. This position is not available for sponsorship, only candidates legally entitled to work in Canada can be considered.
A comprehensive job description will be provided to all candidates shortlisted for interviews. DIVERSEcity is committed to employment equity and encourages applications from people of all gender identities and expressions, persons with disabilities, Indigenous peoples and visible minorities. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact our HR department at recruitment@dcrs.ca. Any personal information provided will be maintained in confidence. About DIVERSEcity:

DIVERSEcity Community Resources Society is a registered charity devoted to helping newcomers. For 40 years we have focused on providing specialized services newcomers to find employment, learn English, find housing, deal with family challenges, work through mental health issues and access medical care. DIVERSEcity is a client-centred organization committed to quality and accountability. We value growth, respect, integrity and compassion. To learn more about DIVERSEcity visit us at https://www.dcrs.ca/. We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.