Job Description

OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we work, stand and create.The Indigenous Student Centre (ISC) offers a welcoming environment with a wide range of specialized services to support the academic, cultural, social, and emotional well-being of Indigenous students at OCAD University. The ISC is a culturally activated space where students can meet, study, or relax between classes. We host weekly events, guest lectures, workshops, visiting artists, field trips and extra-curricular activities supporting Indigenous visual arts and culture.Reporting to the Manager, Indigenous Student Centre (ISC) & Executive Director, Indigenous Engagement (Oshkabewis), the Assistant is responsible for providing administrative support for the Manager, Executive Director and day-to-day support for the Indigenous Student Centre (ISC). As the first point of contact for the ISC, the Assistant is responsible for coordinating meetings, maintaining calendars, and supporting Indigenous initiatives and projects led by the Manager and Executive Director. Acting as a resource for the ISC, and working closely with Centre staff, the Assistant provides administrative support to the Manager and supports the Centre as needed. The Assistant develops and maintains relationships with Indigenous students, staff, faculty and the broader OCAD University (OCAD U) community.Summary of Responsibilities:

• Provide reception duties for the ISC and Executive Director, Indigenous Engagement (Oshkabewis); acting as the initial point of contact, responding to inquiries and requests for information, directing inquiries as appropriate
• Provide direct administrative support to the Manager and Executive Director, including scheduling appointments and meetings, ensuring all related background information and pertinent materials are provided for meetings, making travel arrangements, preparing correspondence and reports
• Respond to online inquiries and requests to the Indigenous Student Centre for information, directing inquiries as appropriate; including answering and/or directing inquiries from students, faculty, staff and the public; providing information to students pertaining to procedures, requirements, dates and deadlines
• Provide in-person support, at least one day per week, in the Indigenous Student Centre, including personal, guidance, support and crisis intervention to Indigenous students if/as needed; act as a liaison between students and various individuals and offices within and external to the ISC
• Plan and coordinate events and activities for the Manager and Executive Director, including arranging catering, booking space on/off campus, and working with campus facilities and operations
• Coordinate quarterly meetings for OCAD U Indigenous Education Council; including communications with internal and external members, organizing catering, room booking, preparing meeting materials, taking minutes, as well as booking travel and accommodations for annual in-person meeting
• Keep abreast of Indigenous OCAD U activities and work collaboratively with Indigenous staff and faculty in order to foster and maintain close relationships
• Maintain current knowledge and comprehensive understanding of relevant university policies, procedures and practices, in order to effectively respond and direct Indigenous students, staff and faculty, as appropriate
• Support the Indigenous Student Centre\xe2\x80\x99s communications as needed, including the ISC weekly newsletter, social media and the department\xe2\x80\x99s website, to build awareness, promote events and ensure access to accurate information
• Assist with coordination and support of ISC events and weekly programming as needed
• Assist with the preparation of institutional documents and reports required for government and external stakeholders (e.g. Ministry of Colleges and Universities); liaise with government bodies and the external community as needed
• Track and manage expenses, complete financial forms such as credit card reconciliations, cheque requisitions, transfer requests; liaise with Finance for these purposes as required
• Perform such general clerical duties as: booking rooms; preparing and following up on work requests, and ordering all necessary supplies
• Support the Indigenous Student Centre in daily operations, special projects and other duties as needed

Qualifications:

• Indigenous citizenship (First Nations, M\xc3\xa9tis, Inuit), connection to an Indigenous community, lived experience and an understanding of the Indigenous culture(s) and practices
• Experience with the administration of Indigenous community programming, education and arts
• Understanding of Indigenous cultural, educational, political and economic conditions
• Post-secondary degree or equivalent, with a minimum of two (2) years administrative work experience, or equivalent combination of education and experience; preferably in a post-secondary educational environment
• A demonstrated commitment to providing outstanding customer service in a diverse environment
• Strong oral and written communication (including editing), interpersonal, and analytical skills
• Demonstrated professionalism, and the ability to exercise tact, good judgement and diplomacy
• Strong working knowledge of all Microsoft Office applications, and experience working with databases
• Demonstrated attention to detail, strong organizational and time management skills, and the ability to manage competing demands, prioritize tasks and meet deadlines
• Demonstrated ability to take initiative and be an active contributor in the planning, formulation and implementation of student-centred services
• Proven ability to work both independently and collaboratively in a team environment
• Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff and faculty
• Flexibility in work hours; must be willing and able to work occasional evenings, as required

Compensation: Hiring Range - $34,183.56 to $40,402.16 per annum, commensurate with experience, plus benefits; Salary Range - $34,183.56 to $47,010.36 per annum. This salary has been prorated to reflect an 80% workload.Hours of Work: Monday to Friday, for a total of 28 hours per week.Application Deadline: The successful applicant will have Indigenous citizenship, connection to an Indigenous community (First Nations, Inuit, M\xc3\xa9tis) and will have a commitment to Indigenous community development, partnership building, and growing OCAD University\xe2\x80\x99s priority to decolonize and Indigenize art and design education. Candidates are encouraged to share information in their cover letter about their Indigenous citizenship and relevant experience with Indigenous communities.Interested applicants are invited to submit an updated *resume and cover letter (PDF) by selecting "Apply Now" below. The review of applications begins immediately, and will continue until the position has been filled.*Please upload your resume and cover letter as one PDF. Please name your upload: FirstName_LastName-Job CodeIf you are an Indigenous applicant and require support during the recruitment process, please reach out to Alli O\xe2\x80\x99Shea, Talent Acquisition Coordinator at aoshea@ocadu.ca.As an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.We encourage members of designated equity-deserving groups to self-identify within the voluntary Applicant Questionnaire.In order to alleviate the under-representation of racialized and Indigenous administrators, priority in hiring will be given to qualified racialized and Indigenous persons who self-identify as such in the application process. This initiative is a special program under the Ontario Human Rights Code.OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please People & Culture for more information or refer to .All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.

OCAD University