Job Description

The Assistant Coordinator is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. If you enjoy problem solving, and a company that promotes a strong safety culture, this opportunity is for you!



Cando provides specialized rail operating services. We provide a wide range of rail services including short line operations, industrial switching, material handling, terminal & transload services, and more. With over 50 operations, we are the 3rd largest locomotive fleet in Canada and growing!

Cando Advantages

Work Life Balance with Fixed Schedules Cando's Technical and Leadership Training Programs Award Winning Safety Culture Employee Ownership Program Group Life, Accidental Death & Dismemberment, and Long-Term Disability Insurances Flexible Health & Dental Benefits Canada's Best Managed Company for 9 years!

The Assistant Coordinator is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. Working in a fast-paced, customer and employee-oriented environment, the Assistant Coordinator is responsible for organizing and coordinating the administrative needs of the Installations department.

Roles & Responsibilities

Support the Manager and Coordinator in finding new contract opportunities and developing a growing network of customers Assist with planning, scheduling, and assigning of resources (equipment and people) for various projects; maximize use of resources to reduce overall cost Create a breakdown of required materials, source out products and create an estimate of overall project cost; compile information for bidding purposes and input into the computer for pricing Provide administrative support for the department including preparing invoices, purchase orders, cost logs, employee paperwork, hotels, and contract management Manage customer and employee enquiries in a courteous and expedient manner; stay in contact with customers to ensure needs are being met and inquire about additional projects/materials required Organize and maintain all files and records specific to the business unit Assist in tracking projects, and ensuring the business unit meets organizational deadlines Assist in developing and monitoring project cost estimates, schedules, reports, procedures, and accounting functions; assist with managing the overall budget for projects Track employee payroll and assist with employee expense accounts and credit card tracking Assume strong leadership in health and safety, building up the culture of zero accidents

Skills, Knowledge, & Abilities

Communicate effectively both orally and in writing with people of all backgrounds and levels of comprehension including managers, employees, customers, and the public; exercise discretion and good judgement when providing information to internal or external customers with regard to sensitive or confidential issues Ability to work with others to foster a respectful workplace and an atmosphere of cooperation and teamwork; create a work environment that is open to maintaining positive relationships Ability to establish rapport with people and influence opinions, attitudes, or judgements Skilled at building, developing, mentoring and leading in a way that promotes the Cando culture and its values of safety, growth, innovation, and employee/customer satisfaction Demonstrate ability to work independently, be self-motivated, innovative, and able to be responsible in the decision-making process; ability to think pro-actively and strategically Ability to independently plan, organize, and prioritize workload taking into consideration conflicting deadlines and multiple unrelated projects Proficient in Microsoft Word, Excel, and Outlook with the skill to adapt easily to other software systems Ability to work with estimating, project management and maintenance planning software and practices Demonstrated information gathering skills used to find and identify essential information Strong understanding of project and budget management with the ability to read and understand blue prints and complete material estimation

Education & Experience

Grade 12, G.E.D., or Mature High School Diploma preferred Three (3) years experience working in a contracting environment or similar industry preferred Experience with scheduling, estimating, and bidding preferred Post-secondary certification in office or business administration an asset Understanding of the construction industry; experience with civil engineering and/or rail industry an asset

Note: This description is not intended to limit the assignment of work or be construed as a complete list of the many duties to be performed by the incumbent. The qualifications are provided so interested candidates understand of the level of expertise required in this position.



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