Job Description

Overview

The Assistant Chief Administrative Officer (ACAO) plays a key role in supporting the daily administrative and financial operations of the Municipality. Reporting directly to the Chief Administrative Officer (CAO), the ACAO provides assistance with financial management, budgeting, payroll, taxation, and administrative functions to ensure the effective and efficient delivery of municipal services.

This position offers an excellent opportunity for a motivated and detail-oriented individual seeking to further their career in municipal administration.

Key Duties and Responsibilities

Financial Administration

Assist the CAO with planning and coordinating day-to-day and annual financial operations. Support preparation and monitoring of annual operating and capital budgets. Maintain financial records and ensure compliance with internal controls. Prepare supporting documentation for audits and assist with the year-end audit process. Prepare quarterly GST rebate applications. Assist with insurance renewals, risk management, and funding applications.

Accounts Payable and Payroll

Process, verify, and record invoices and payments according to municipal policies. Prepare and issue cheques, ensuring proper authorization and documentation. Complete payroll functions including salary calculations, benefit deductions, and remittances. Prepare and distribute T4s, ROEs, WCB, and MEBP reports.

Property Taxes and Accounts Receivable

Maintain tax files and records, process supplementary billings and penalties. Assist with the annual tax sale process and respond to tax inquiries. Process and record payments, issue receipts, and maintain receivable spreadsheets.

Administrative Support

Provide administrative support to the CAO and Council, including preparing meeting documents and by-laws. May act as Recording Secretary at Council meetings as required. Research and draft by-laws, policies, and procedures as directed. Provide reception support when needed, including customer service and front counter duties.

Other Duties

Assist with Volunteer Fire Department administration, including data entry and payroll. Maintain Commissioner for Oaths designation. Perform other related duties as assigned.

Qualifications and Experience

Education and Certification:

Certification in Municipal Administration (CMMA) or willingness to enroll is an asset. Post-secondary education in business administration, accounting, or a related field preferred.

Experience:

Experience in municipal government, public administration, or a financial/administrative role preferred. Knowledge of municipal legislation, accounting systems, and budget processes an asset.

Skills and Abilities:

Strong organizational, time management, and multitasking abilities. Excellent written and verbal communication skills. High level of accuracy and attention to detail. Proficient in Microsoft Office and accounting software. Ability to maintain confidentiality and demonstrate sound judgment. Strong interpersonal skills and ability to work effectively in a team environment.

Working Conditions

Office-based role with frequent computer use and extended periods of sitting. Fast-paced environment requiring flexibility and the ability to handle multiple priorities. Occasional lifting of office materials or supplies.

Position Details:

Full-time, permanent (Monday to Friday, 8:00 a.m. - 4:00 p.m.)

Blue Cross benefits and Pension Plan

Competitive Salary (experience and qualifications will be considered)

Full job description available upon request

If you are interested in joining a progressive and community-oriented Municipality, please submit a

cover letter and resume

by

November 24, 2025

, 4:00pm to:

R.M. of Reynolds - Attention: CAO

Box 46, Hadashville, MB R0E 0X0
Email:

cao@rmofreynolds.com

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $50,000.00-$56,000.00 per year

Benefits:

Company pension Dental care Disability insurance Extended health care Life insurance On-site parking Paid time off Tuition reimbursement Vision care
Work Location: In person