Job Description

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Job Details

Assistant, Adventure Studies - (00297.7)

This details all the information about the job posting.

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Application Restrictions

Open to both Internal and external

Job Type

Support Staff (CUPE)

Posting In effect from

3/10/2022

Closing Application Date

18/10/2022

Closing date for internal CUPE applicants

18/10/2022

Applications will be reviewed commencing the "closing date for internal CUPE applicants" and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the "closing date for internal CUPE applicants" for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Full/Part Time

Full Time

Support Type

Ongoing

Anticipated Start Date

24/10/2022

Position End Date (If Applicable)

The Hours of work are subject to change depending upon departmental requirements

Schedule

The hours of work will be Monday to Friday, 7 hours a day, 8:30 am to 4:30 pm

Schedule Description

DUTIES

Provides a wide range of confidential administrative, coordination, student advising and financial support services to the Adventure Studies Department. Responsible for the daily administrative operation of the Adventure Studies Department.

MAJOR DUTIES AND RESPONSIBILITIES * Provides administrative support to the department and Chairperson by screening all incoming communications, organizing workflow and determining priorities in order to meet the needs and requirements of the assigned area; resolving day-to-day problems and handling sensitive, confidential material.

• Provides general office support such as: maintaining Chairperson's calendar, scheduling appointments and arranging meetings. Word processes a variety of correspondence, receives, stamps, sorts and distributes mail; maintains office supplies inventory. Takes minutes, prepares and circulates agendas and agenda packages for meetings. Maintains a variety of records and files that often are confidential.
• Provides administrative oversight for all Personal Service Agreements, Sessional contracts, all domestic and international travel request/travel expenses for all sessional employees. Creates and maintains databases.
• Acts as liaison between internal contacts, external agencies, clients, and/or contractors/vendors. Advises external agencies and third-party providers of course logistical requirements such as helicopter capacity, field locations, and/or requirements. Makes decisions about bookings of suitable field course venues and associated logistical requirements. React and use judgement to assist in alternative course direction if course cancellation or changes occur due to internal or external factors.
• Advises students face-to-face or by email regarding course planning, course conflicts, course schedules and tuition payments. Provides registration information to students and faculty by printing schedules, transcripts, class lists, waitlists and transfer credits. Advises students regarding course selection with third-party providers. Advises students regarding industry career paths and specific job requirements.
• Provides registration oversight by assessing new applications to determine completeness and audits student records to determine graduation requirements.
• Manages all communication and marketing strategies for department with strategic consideration of industry stakeholders, potential students and current students. This includes coordinating and managing social media, website, newsletters, trade shows and other public relations efforts as required. Implements communication strategies that builds upon industry knowledge and personal contacts.
• Coordinates conferences, events, special functions and activities such as student gatherings and annual alumni party. Books facilities and ensures proper equipment is in place.
• Works with Chairs to facilitate administrative tasks using institutional platforms, including, but not limited to: updates TRU course schedule by using Curricunet; provides updates to calendar copy (Adventure Studies Section); assists in managing the scheduling (DCU) system as well as interfacing with BANNER; assists with workload management and data entry into the Faculty Workload Planning Tool; develops, tracks and completes People and Culture requisitions within Deltek Talent Management.

REPORTS TO
Manager of Operations, Faculty of Adventure, Culinary Arts and Tourism

QUALIFICATIONS

EDUCATION

• Two-year post-secondary diploma in Business Administration (or equivalent)

EXPERIENCE

• Three years related administrative or coordination experience in the Adventure Industry.

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Understands adventure sports and related disciplines and has working knowledge of adventure sports industry and certifying bodies such as: The Association of Canadian Mountain Guides, Canoe Kayak British Columbia, The Sea Kayaking Guides Alliance of British Columbia, Paddle Canada, etc.
• Ability to communicate effectively both verbally and in writing to a variety of audiences, including academics and community partners/contractors/vendors and/or sessional employees
• Advanced computer knowledge with a high level of understanding with Microsoft Word, Excel, Access, PowerPoint and web page management systems
• 45 wpm typing speed is required
• Ability to deal with staff, students, colleagues and external vendors with courtesy, discretion and tact; ability to deal with difficult situations appropriately
• Ability to exercise considerable independent action, based on good judgment
• Ability to plan, organize and prioritize work while managing multiple, diverse and competing priorities to meet deadlines
• Ability to operate related equipment such as photocopiers, fax machines, scanners, and audio visual equipment

WORKING CONDITIONS

• Sitting at desk and computer for long periods of time
• General office conditions
• Ability to lift weights in excess of 10 kg
• Travel required

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

Pay Band

CUPE Grade 07 $28.34

Salary rate

This Position is not subject to a 90% start rate for new Employees.

Location

Kamloops, BC CA (Primary)

# of Hires Needed

1

Organizational Unit

Thompson Rivers University -> Faculty of Adventure Culinary Arts and Tourism -> Adventure Studies

Diversity and Inclusion Commitment:

Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our . External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.