Job Description

Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants of Indigenous ancestry.

We thank all applicants in advance but only shortlisted candidates will be contacted.

PURPOSE: Reporting to the Asset & Project Manager, and working closely with the Asset & Project Advisor, the purpose of the coordinator is to advise and assist with the administrative tasks and procurement initiatives for the project and asset team. This is a full-time, permanent position that works primarily in office with moderate local travel as required.

COMPENSATION AND BENEFITS: Cowichan Tribes offers an excellent benefit and pension plan available after successful completion of the probationary period. The position includes paid training, paid vacation and paid sick leave. Depending on experience, the position starts at $36.14-$38.34 per hour ($65,778.22 - $69,776.51 annually).

RESPONSIBILITIES:

Coordinate Housing Projects:

Identify suppliers of goods and services Assist with reporting and recommendations to address any project related issues Coordinate mid-level or high-stakes projects or activities, ensuring deadlines and basic deliverables are met Prepare and organize materials, reports, and data Coordinate and communicate with multiple stakeholders/contacts to coordinate activities or meetings Support minor process improvements to enhance efficiency in team/department Assist in completing ISC & CMHC funding forms and applications for private home applications Negotiate terms with suppliers such as price, quality of goods, and expectations Liaise with suppliers and project managers regarding updates and details of goods and services Research technologies and material options Other related duties as required
Provide Administrative Support to the Program:

Create purchase orders Analyze invoices to ensure accuracy of services Monitor inventory with Field Maintenance Supervisor to ensure the flow of goods remain positive Work closely with the projects team on procurement requirements and project deliverable prioritization Negotiate and assist members with repayment agreements Liaise with members, stakeholders, and project team Inform the triage process for prioritizing project requests Support in funding and grant proposal applications for construction and renovations Assist in researching and compiling relevant information Provide support for loan guarantee applications for construction and renovations Provide support and training delivery to staff (e.g., Ready to Rent, Home Readiness, Pest Control, and Maintenance Training) Other related duties as required
EDUCATION AND EXPERIENCE: (please attach all required documents)

Grade 12 graduation required Post secondary education in a related field required Business Administration Certificate/diploma is considered an asset Certificate in Project Management preferred 5 years' experience in a related role Combination of education and equivalent experience may be considered Experience working in a First Nations community is essential, and a willingness to learn about culture, customs, and traditions of Cowichan people Satisfactory Criminal Record Check (CRC) BC Class 5 Driver's License and reliable vehicle
KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of Cowichan Tribes internal departments and programs Knowledge of internal databases an asset Knowledge of Microsoft Office Suite programs, including Microsoft Projects, One-Note or other Project Management tools Well-developed written, oral, interpersonal, and organizational skills Ability to prioritize tasks and manage deadlines effectively Excellent communication and stakeholder management skills Advanced use of office and industry-specific software Time management skills with the ability to coordinate different projects simultaneously
HOW TO APPLY: Interested applicants are invited to submit a current resume, a detailed cover letter and three references to Human Resources by email or in person before the deadline with the Reference No. included. If you are emailing your application, indicate the Reference No. in the subject line of your email.

Reference No. SHD-HOUMAI-APC-1025

Cowichan Tribes Human Resources Department

435 Trunk Road - Unit 302 (third floor)

Duncan, BC, V9L, 2P5

Email: resume@cowichantribes.com

Website: http://www.cowichantribes.com/employment

Deadline: Wednesday, November 19, 2025, at 4:00 p.m.

Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants of Indigenous ancestry.

We thank all applicants in advance but only shortlisted candidates will be contacted.

Job Types: Full-time, Permanent

Pay: $36.14-$38.34 per hour

Expected hours: 35 per week

Benefits:

Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care Wellness program
Work Location: In person