Job Description

Based in Vancouver, Community Land Trust (CLT) is a social purpose real estate developer focused on creating communities people are proud to call home. Established in 2015, CLT is a member of the CHF BC group of social enterprises. CLT stewards its real estate, asset management, development, and finance portfolios with access to shared corporate services of the CHF BC group.About the Client
CLT currently has more than 40 co-ops in their portfolio, with more than 3,000 occupied homes and another 800 homes in development or under construction in Victoria, Abbotsford, Maple Ridge, Vancouver, Surrey, New Westminster, Burnaby, Coquitlam, Kelowna and North Cowichan.Over the past 10 years, CLT has grown significantly, building their own real estate, development, asset management, and finance divisions. Today, CLT has a real asset portfolio of approximately $1.25 billion, with $35 million in operating budgets and a team of 48 staff.Our team of skilled industry professionals is focused on creating and advocating for inclusive communities that residents are proud to call home.About the Opportunity
Reporting directly to the Executive Director and working closely with the Director of Real Estate and Asset Management, the Asset Manager is responsible for maximizing the value and return on real estate assets. The Asset Manager focuses on ensuring that real estate assets operate efficiently and identifies opportunities to enhance property values, ensures alignment between capital plans and maintenance/repair priorities. They will build and maintain productive relationships with the development and finance teams and business partners and industry contacts.Key Responsibilities
As a member of our growing team, your responsibilities will include:Asset Management

• Lead the analysis of all capital costs
• Ensure asset management compliance according to the property's underlying agreement
• Assist property management on planning and authorizing capital expenditures for budget compliance
• Maintain accurate and up-to-date work schedules and associated support activities on capital projects
• Monitor and report status of capital projects during the building and project lifecycles
• Assist with the tendering process for renovation projects and verifying that all necessary paperwork has been submitted
• Support the development of project scope, proposal, estimate, and change notices
• Coordinate the procurement process and contracting documents, including Request for Quotations, Technical Bid Evaluations, Engineering Work Packages
• Ensure the project execution plan and quality management plan are adhered to and documented
• Ensure appropriate and sufficient insurance coverage for assets

Capital Planning

• Ensure alignment between capital plan and maintenance/repair priorities
• Prepare 5-year capital asset plans in coordination with the finance department
• Maintain capital budgets / replacement reserve plans for every building, monitoring reserve expenditures and reporting on variances from budgets
• Plan and forecast future replacement reserve allocations
• Establish and maintain an asset inventory for all buildings, including building condition assessments (BCA) and depreciation reports.
• Ensure depreciation reports and property appraisals remain current
• Liaise with funders and stakeholders to gain access to renewal programs and services
• Analyze and integrate data gathered from asset database, maintenance staff, energy audits, building condition assessments, engineering studies, vendors, CMHC and BC Housing to determine capital planning and replacement strategies
• Represent CLT in stakeholder discussions around capital renewal and asset planning

General

• Prepare annual budget for capital assets and presenting to the finance department
• Participate in quarterly financial reviews with Directors and Managers
• Perform other related duties as required

Education and Experience

• A minimum of five years' experience in architecture, construction, building science or engineering in building systems/mechanical engineering or a related field
• A minimum of seven years' experience on duties relating to the operations and/or management of large complex buildings
• Training and experience in project management, budgeting, estimating, and procurement. CAPM or PMP are considered an asset
• Training and/or experience in capital planning, portfolio planning, asset management, and property management, real estate development, planning, design, construction management or engineering are considered an asset
• Experience writing funding proposals, working with government funders and experience writing technical reports
• Experience working in a charity or non-profit context is considered an asset

Skills and Abilities

• Knowledge and experience in asset management, capital planning, portfolio management
• Knowledge of project management best practices, particularly budgeting, scope, time management, and procurement
• Ability to build and leverage relationships with funders and other stakeholders
• Ability to prepare business cases and funding proposals
• Ability to read and understand legal documents and construction plans
• General knowledge of building codes and systems
• Knowledge of advanced building mechanical systems considered an asset
• Well organized, multitasking, and prioritizing skills with the ability to work on multiple projects at any given time with tight deadlines while maintaining a high level of accuracy and attention to detail
• Ability to undertake research and analysis related to managing capital assets
• Ability to perform duties with limited supervision and to demonstrate excellent administrative and time management skills to effectively coordinate a variety of competing tasks as well as organize and manage workloads and set priorities
• Ability to use standardized software packages, including word processing, spreadsheets, presentations, and customized in-house database programs
• Ability to develop, coach and guide staff members and build collaborative teams
• Excellent communication skills

Compensation

• $107,000 - $130,000/year. Salary commensurate with experience.
• Additionally, we offer a comprehensive benefits package including retirement and education reimbursement

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

David Aplin Group