Job Description

Job Opportunity: Diocesan Archivist

Anglican Diocese of Nova Scotia & Prince Edward Island

Part?Time, 12 hours per week, Permanent Position

The Anglican Diocese of Nova Scotia and Prince Edward Island is seeking a dedicated and knowledgeable

Diocesan Archivist

to steward, preserve, and animate the historical records of our Diocese. This role is ideal for someone who is passionate about archival work, committed to high professional standards, and eager to support the mission and ministry of the Church through the care of its documentary heritage.

About the Role

Appointed by the Bishop, the Diocesan Archivist reports to the Diocesan Manager of Operations and works closely with the Bishop, Diocesan Council, Diocesan Synod, and the Archives Committee. The Archivist is responsible for the custodianship, preservation, and ongoing management of the Diocesan Archives Collection, which includes:

370 linear metres

of textual and graphic records

4 metres

of small artifacts

10 metres

of published material in the Reference Library
The Archivist oversees operations of the Archives, participates as a reporting member of the Archives Committee (a Standing Committee of Synod), and contributes to diocesan initiatives as part of the Synod Office staff team.

The Archivist also engages with professional networks, including the Anglican Diocesan Archivists Network (ADA) and the Council of Nova Scotia Archives (CNSA), and applies national archival standards and guidelines (CCA, CCI) to ensure the highest level of care.

Key Responsibilities

Ongoing Duties

Accession, process, describe, and arrange records; maintain and update finding aids.

Respond to research requests from Synod staff, clergy, parishes, and the public in accordance with access policies.

Provide guidance on records management and preservation to diocesan leaders, parishes, and committees.

Assess collection needs, plan projects, and apply preservation and conservation strategies.

Supervise Archives activities, including volunteers and researchers, ensuring proper handling of materials.

Maintain building and archives security and follow all office protocols.

Periodic Duties

Prepare and submit annual budget requests and mid?year work proposals with the Archives Committee; report expenditures bi?annually.

Provide written progress reports to the Archives Committee, Diocesan Council, Diocesan Synod, and the Anglican Diocesan Archivists Conference.

Maintain active collaboration with ADA, CNSA, and the Canadian Church Historical Society (CCHS).

Submit official reports and proposals to the Archives Committee for review and approval.

Qualifications & Competencies

Education & Experience

Bachelor's degree with a minor in History or Cultural History; post?graduate studies in Archival Science or Information Technology preferred.

Minimum three years of progressively responsible archival experience, or an equivalent combination of education and experience.

Knowledge of local history and Anglican Church history considered assets.

Skills & Attributes

Strong interpersonal, communication, and organizational skills.

Ability to prioritize varied tasks and work independently with integrity and accountability.

Excellent problem?solving abilities and enthusiasm for ongoing learning.

Commitment to confidentiality, copyright compliance, and privacy protection.

Practical knowledge of archival principles, arrangement, description (including Manuscript Group system and RAD elements), access tools, and preservation/conservation methods.

Technical Skills

Familiarity with filing and records management systems.

Proficiency in Microsoft Word, Excel, and Access.

Strong written communication and administrative writing skills.

Research skills using primary and secondary sources.

Experience with scanning, photocopying, and digital filing.

Clear hand?printing for permanent labeling.

Working Conditions

Part?time - 12 hours per week- permanent position

Based at the Synod Office

Attendance at bi-annual Synod required

Must be able to lift up to 25 lbs and perform physical tasks typical of archival work (twisting, reaching, kneeling, repetitive movements)

Must be able to tolerate reasonable temperature variations

Our Workplace Culture

At the Synod Office, our work is grounded in

respect, trust, compassion, collaboration, and service

. We strive to foster a supportive, communicative, and mission?focused environment--both within our staff team and in our relationships across the Diocese and wider community.

To request the full job description or to submit an application, please email employment@nspeidiocese.ca. The application deadline is Friday, January 30 at 5:00 p.m. We appreciate the time and interest of all applicants; however, only those selected for an interview will be contacted.

Please note: A Police Records Check report and Vulnerable Sector Check: must be submitted before assuming this position.

The Anglican Diocese of Nova Scotia and Prince Edward Island embraces diversity and celebrates our differences. We believe each team member contributes unique gifts and welcome applications from those who share our respect for inclusivity and diversity. We encourage applications from people with disabilities and will make reasonable accommodations, upon request, for candidates to take part in all aspects of the selection process.

Job Type: Part-time

Pay: From $27.00 per hour

Expected hours: 12 per week

Work Location: In person