Job Description

About Papa's Herb

Papa's Herb is a lifestyle brand rooted in family heritage, authenticity, and accessibility. Inspired by the vibrant spirit of "Papa" in 1980s Miami, the brand celebrates good times, strong relationships, and quality experiences. With a focus on sustainability and supporting small producers, Papa's Herb has grown into a widely recognized name across North America, offering premium products that reflect its commitment to value and integrity.

Role Overview

This role is responsible for managing and optimizing cash flow across multiple markets. The individual will oversee key financial operations including Accounts Receivable (A/R), Accounts Payable (A/P), and cash flow reporting. The primary goal is to maintain financial discipline, ensure timely collections and payments, and support overall business liquidity and profitability.

Key Responsibilities

Accounts Receivable (Core Focus)

Track all A/R daily across U.S., Canada, and other markets. Flag overdue invoices immediately and communicate with sales + customers. Block further sales orders for customers with overdue balances until payment is initiated. Send weekly A/R aging reports to management with collection status updates. Maintain strong relationships with distributors (Nabis, HPI, Canadian partners) to ensure timely remittance.

Accounts Payable

Monitor vendor payment terms and schedule payments to optimize cash flow. Ensure priority is given to strategic suppliers while protecting liquidity. Reconcile AP weekly to avoid missed deadlines or double payments.

Cash Flow & Reporting

Prepare weekly cash flow updates (collections, upcoming payables, net position). Work with Finance/CEO to forecast 30-60 day cash availability. Highlight risks early (large overdue accounts, unexpected vendor bills).

Experience & Qualifications

3-5 years of experience in finance, accounting, or cash flow management, preferably in a multi-market environment. Strong understanding of A/R and A/P processes and their impact on working capital. Proven track record of reducing overdue receivables and improving vendor relationships. Proficiency in financial reporting tools and ERP systems (e.g., NetSuite, QuickBooks, SAP). Excellent communication skills to liaise with internal teams and external partners. Ability to work independently and manage competing priorities in a fast-paced environment.

Success Metrics (First 4 Months)

Overdue A/R reduced by 50%+. No new sales orders released without payment initiation on overdue accounts. Weekly reporting discipline -- accurate A/R & A/P updates to management every Monday. Improved vendor relationships by keeping AP clean and terms respected.
Job Types: Full-time, Permanent

Benefits:

Dental care Extended health care On-site parking Paid time off
Ability to commute/relocate:

Markham, ON L3R 8V2: reliably commute or plan to relocate before starting work (required)
Application question(s):

Are you legally eligible to work in Canada? Will you now or in the future require immigration sponsorship for an employment visa or work permit status? What is your desired salary?
Experience:

finance, accounting, or cash flow management: 3 years (required)
Work Location: In person