Job Description

The AP/AR Clerk will handle essential financial tasks, ensuring accurate and timely management of accounts receivable and accounts payable processes. This role will help maintain the financial health of the organization while ensuring compliance with policies and procedures.

Accounts Payable (AP)

Review, verify, and process invoices for payment.

Match purchase orders with invoices and reconcile discrepancies.

Prepare and process electronic transfers, payments, and check runs.

Monitor accounts to ensure payments are up-to-date and resolve invoice discrepancies.

Maintain vendor files and respond to vendor inquiries.

Account Receivable (AR)

Generate and send customer invoices accurately and timely. Follow up with customer to ensure invoices have been received.

Respond to any customer request, invoice copies, POD or packing list.

Track incoming payments and record receipts in the accounting system.

Investigate any payment shortages.

Assist in reconcile accounts receivable ledger and resolve outstanding payment discrepancies.

Prepare regular AR aging reports and follow up with customers on overdue payments.

Manage customer account setup and credit applications.

General filing and handling phones.

General Accounting Support

Assist with month-end closing activities and account reconciliations.

Maintain accurate records and documentation for audit purposes.

Provide support for financial reporting as needed.

Collaborate with internal teams to ensure smooth financial process.

Perform other duties as assigned.



High school diploma or equivalent. Associate degree in accounting, finance, or a related field preferred.


Minimum 2 years relevant work experience and/or training; or equivalent combination of education and experience.


Proficiency in accounting software (i.e. QuickBooks, SAP, SAGE, or similar) and MS Office, especially Excel.

Strong attention to detail and organizational skills.

Excellent communication and interpersonal skills.

Bilingual in French and English.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

* Ability to work well independently and in a team environment throughout the organization.