Job Description

JOB TITLE: Animal Services Program Assistant

DEPARTMENT: LEGISLATIVE SERVICES

NUMBER OF POSITIONS: 1

JOB STATUS & DURATION: Part time, Seasonal, Temporary

HOURS OF WORK: 24-hour workweek

LOCATION: Hybrid Model \xe2\x80\x93 when working onsite, you will report to the location of Animal Enforcement and By-law Services Building

HOURLY RATE: $19.36

POSTING DATE: June 23, 2023

CLOSING DATE: June 30, 2023

AREA OF RESPONSIBILITY:

Reporting to the Manager, Animal Services, provide project, program, and/or administrative support to the division. Ensures efficient and effective delivery of programs and services by providing direct functional support in a specialized/technical area of work, and responds to inquiries received by the section/division.

• Provide program assistance and support for divisional initiatives, programs, processes, projects, and events
• Respond to customer inquiries/concerns and provide information regarding programs and services to meet divisional service standards
• Independently fulfills administrative and program duties as related to area of work, including correspondence, documentation, minute taking, preparing memos and reports, presentations
• Supports Corporate project leads in the planning, coordination, implementation, and evaluation of divisional policies, programs, special events
• Participates in working groups and brainstorming sessions to provide input, ideas, insights
• Assist with data entry and database management (data audits, reconciliations, etc.)
• Perform qualitative/quantitative research and analysis in a technical and/or specialized discipline to identify trends, industry best practices, and opportunities for continuous improvement
• Communicate and follow up with business partners (internal and external) to complete tasks / projects on time
• Prepares project / program updates for review by management
• Maintain confidentiality based on the requirement to access and maintain sensitive sectional or divisional and organizational communication, reports, materials and records
• Maintain an understanding of department programs and services
• Understand, adhere to, and enforce Corporate Policies & Procedures, Confidentiality Guidelines, Emergency Procedures and Health and Safety Standards for all participants and staff
• Attend meetings/training as required

SELECTION CRITERIA:

• Demonstrated working knowledge of discipline specific principles
• 1-2 years of related experience
• Effective customer service skills
• Ability to prioritize and excellent time management and organizational skills
• Practical knowledge of applicable software(s) within discipline

**Preference will be given to students that have a permanent residency in Brampton.

**Various tests and/or exams may be administered as part of the selection criteria.

Alternate formats will be provided upon request.

Interview: Our recruitment process may be completed with video conference technology.

If this opportunity matches your interest and experience, please apply online by clicking the button above by June 30, 2023 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select \xe2\x80\x9cprefer not to answer\xe2\x80\x9d as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant\xe2\x80\x99s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

City of Brampton