Job Description

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Job Title: Analyst Procurement, Capital Projects

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Who We Are:

Welcome to Vale in Canada. As a leader in the mining industry, our responsibility is to positively impact our people, communities, and the environment. We value our workforce and offer continuous training and career development opportunities for our people.

Vale is a global leader in the production of iron ore and one of the largest producers of nickel. Active in Canada for over 100 years, Vale employs nearly 6,000 people across our corporate office in Toronto and sites in Manitoba, Ontario, and Newfoundland and Labrador. Applying the latest technologies to sustainably produce nickel, copper, cobalt, platinum group metals, gold and silver is at the heart of what we do.

With our global headquarters in Rio de Janeiro, Brazil, and approximately 125,000 employees in over 30 countries, Vale is constantly growing and changing. We invite you to be part of our evolution.

Our Team:

Our Sudbury Operations have been in existence for more than 100 years. With five mines, a mill, a smelter, a refinery and nearly 4,000 employees it is also one of the largest integrated mining complexes in the world. Sudbury is also home to several administrative sites serving both the Ontario Operations as well as all our North Atlantic Operations.

Port Colborne is home to our Nickel Refinery where raw materials from our Sudbury operations are processed into electrocobalt and precious metals and serves as a distribution centre for finished nickel products.

The Opportunity

The incumbent is accountable for procuring both goods and services on behalf of the Company. Will be in charge of executing and managing contracts as well as creation of the purchase document, acting as the link between the Company, its business equivalents and projects. The Analyst will ensure that the Company gains the most benefit from every contract and transaction.

The incumbent is responsible for the completion of key milestones/objectives, deliverables, etc. to minimize commercial risks. Responsible for coordinating the accurate development/execution of the project procurement plans (PEP) to incorporate in contracts as per PEP strategy to enhance competitive advantage and to meet Project expectations. You will negotiate and interpret purchase, design and construction contracts; assists in compiling and preparing contract bid documents; establishes and maintains contract records and ensures compliance with commercial contractual terms and conditions Additionally, in this position you will:

• Participate in the FEL processes prior to execution.
• Promote good business ethics as per Vales NORM and corporate directives.
• Adhere to the Vale Business Principles & Ethics and Code of Conduct of being reliable, trustworthy and fair. Avoiding conflicts of commercial interest, ensuring accuracy of information, maintaining confidentialities.
• Accountable for managing and ensuring accuracy of the contract status on the CSR/PSR (contracts/procurement status register) and identifying and managing any issues that may impact critical path.
• Interface with engineering, scheduling, cost control, and construction where necessary when managing the CSR/PSR. Receive Engineering or generic specifications and source from Pre-Qualified Approved Vendor List
• Select suitable vendors to supply required materials and services, under Terms & Conditions
• Identify alternative and potentially better sources of supply. Where necessary, receive Pre-Qualification forms from Vendors and interface with appropriate departments to ensure compliance to Vale expectations.
• Prepare, issue and obtain approval of lists of prospective Tenderers for specific contract packages.
• Assist in identifying and monitoring the main contract risks, as well as participating in decision- making on the management of project contract risks.
• Prepare tender documents; coordinating with engineering, legal, expediting, QA, scheduling and logistics, accounts payable and cost control to meet the project requirements and launch the Requests for Tender
• Ensure competitive bids for compliance and accuracy from suppliers to ensure proposals meet the specification, quality, budgetary.
• Receive tenders, proceed with the commercial analysis and manage internal and external communications.
• Formulate the overall evaluation with the combination of technical and commercial scores.
• Administer a joint commercial and technical clarification meeting with suppliers.
• Negotiate on price and achieving demonstrable price reductions.
• Place purchase orders for the supply of materials and engineered packages
• Review Bids and contracts for compliance and accuracy
• Perform and lead commercial bid evaluations.
• Liaise effectively and foster relationships with suppliers, clients, and EpCM.
• Accurate recording of progress of buying against project program and maintain procurement status reports with assistance from the EpCM.
• Attend and participate in progress meetings where there is potential for commercial impact or contract dispute resolution.
• Create accurate Purchase Orders from authorized requisitions. Execute contract induction meetings ensuring that all team members are conversant with VALE and Contractor obligations as stipulated in the Contract.
• Ensure materials, equipment and services are delivered/mobilized to meet Project requirements and timelines.
• Responsible for handover of Contract-to-Contract manager responsible for the goods/services to ensure full understanding and compliance during contract execution.
• Maintain purchase order record from award through to close out and archiving.
• Engage suppliers on performance issues and providing feedback through the Vale Performance Database.
• Prepare, develop and provide supporting documentation for potential claim.
• Ensure if back charges are required the vendor is notified through the back charge process. (PDS)
• Liaise with other disciplines, in particular engineering, cost control, invoicing, contracts coordinator, EpCM etc.
• Assist Accounting with invoice enquiries requiring clarification / approval.
• Attest contractor invoices in compliance with established commercial as defined in the contract. Certify and approve the invoices.
• Action any engineering changes to specifications advising suppliers accordingly through PO amendments.
• Ensure that Company Corporate policies and procurement procedures are enforced at all the time, especially in regard to project expenditures as they pertain to procurement.
• Keep good control of project administrative documentation (PO, invoice, contract, amendments, approvals, procurement, and communication)
• Compile and execute Contract Completion documentation.
• Purchase order closures and hand over documentation to project group
• Oversee that accurate and complete documentation records in support of materials receipt and dispatch, materials (asset) inventory, inspection records, and general materials movement all as per the project PEP (Procurement Execution Plan).
• When impacting the RAS, shall involve the project and engineering to ensure mitigation plan are set up especially when it impacts CP critical path.
• Provide advice to the Project Management Team on contract, legal and insurance issues during the project execution.
• EPCM oversight:
• Oversight and accountable for presenting documents to support recommendations with input from EpCM and project where applicable.
• Oversight of EpCM in the form of reports that vendors will meet delivery promises. Expedite orders in accordance with project requirements including QA, and Vendor data.
• Work with Project team members (EpCM) to communicate and improve delivery where-ever possible and update systems accordingly. i.e., Oversight to ensure PSR (procurement status report) and CSR (contract status report) are current with deviations being noted and incorporated into the project schedule effecting RAS dates. Where there is impact to the CP (critical path) ensure mitigation.
• Oversight of process for QA and QC processing vendor non-conformances to ensure that the correct actions are taken to close them out in a timely manner.

About You

Education:

• College/Undergraduate degree in Engineering, Business or Commerce
• SCMP certification is an asset.

Experience:

• Minimum of 6 months experience in a similar subject area

Skills:

• Procurement experience an asset
• Competent with Microsoft Word, Excel, Powerpoint, Adobe Professional
• Excellent verbal and written communication skills
• Previous background/experience in negotiations

How can Vale grow your career?

Vale Canada offers a series of benefits including:

• Competitive salary
• Attractive pension and benefits (company paid core coverage, flex health and dental coverage, flex accounts, disability plans and optional insurances)
• Leave for all of life\xe2\x80\x99s reasons (vacation, flex, sick, top up for maternity/parental)
• Flexible work arrangements
• Work culture dedicated to safety, diversity & inclusion and career growth
• Grow your career in a large and global company, and mining industry leader
• Employee Family Assistance Program
• Online training and career development opportunities
• Opportunities to advise and oversee the design, budget and construction of new mines and expansions

Difference Makes All the Difference

At Vale, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome \xe2\x80\x93 they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Grade: F8T
Apply by: July 16, 2023

Vale