Job Description

The Alma Mater Society (AMS) is the University of British Columbia's (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.



JOB SUMMARY



Under the direction of the Tutoring Coordinator, Assistant Coordinator and the Senior Tutors, AMS Tutors uphold the mandate of AMS Tutoring by supporting students' academic success.



ORGANIZATIONAL STATUS



AMS Tutors work in cooperation with AMS Tutoring and its partners, including the Chapman Learning Commons, Beyond Tomorrow Scholar's Program (BTSP), World University Service of Canada (WUSC), and Undergraduate Societies. AMS Tutors are also hired to conduct 1-on-1 appointment tutoring with students through the Nimbus tutoring app.



Appointment Tutors will report directly to the Assistant Tutoring Coordinator and Tutoring Coordinator as required.



COURSES TUTORED (Appointment tutoring)



Applied Science (APSC) 160, 201 Physics (PHYS) 118, 119, 158, 159, 170

any other lower-level STEM courses



WORK PERFORMED - BASIC DUTIES AND EXPECTATIONS



1. Tutoring

a. Provide tutoring to UBC students seeking academic assistance.



i. Ability to thoroughly and clearly explain concepts to students in field of specialty in a calm and respectful manner.



b. Be familiar with the tutoring and learning support services available in the Irving K. Barber Learning Centre and across UBC Campus, including the Chapman Learning Commons Help Desk, Writing Centre, Math Learning Centre, and faculty-based tutoring programs,?and refer users accordingly.



2. Communication



a. Communicate concerns with the Tutoring Coordinator, and Assistant Coordinator when they arise.



b. Respond to Slack messages/emails in a timely fashion.

c. For Appointment Tutoring:

Have and maintain a Nimbus profile and respond to appointment requirements in a timely fashion.



d. Report any incidents that may occur to the Tutoring Coordinator, and Assistant Coordinator as soon as possible.



e. Help promote AMS Tutoring to the student body.



3. Data Collection



a. Ensure all student interactions are accurately recorded and facilitated through the Nimbus app.



4. Staff Training and Development



a. Attend and participate fully in all training sessions.



ON-GOING DEVELOPMENT OPPORTUNITIES



Enhanced interpersonal skills gained through working with a diverse group of students. Development in areas including time management, communication in written or verbal form, and tutoring skills. Opportunities to network with various staff members of the AMS. Growth in critical thinking and problem-solving skills.

QUALIFICATIONS AND REQUIREMENTS



Must currently be a registered UBC student with a minimum 80% in the course(s) they wish to tutor. Concessions can be made for students hovering between 75-80% in a course based on interview performance A university transcript must be submitted alongside a resume and cover letter An informal transcript from the Student Service Centre or Workday will be accepted Transcripts from other post-secondary institutions and credit-granting high school programs (IB, AP, A-Levels) are also accepted. Previous tutoring experience is an asset. Be an enthusiastic team player with a strong work ethic and have a growth mindset. Able to work independently with little supervision. Understanding and patience when working with others. Must not hold or be in consideration for a TA position for the September to December 2025 term. Must be available in-person for AMS Tutoring Training on August 21 and 22, 2025.

TERM OF APPOINTMENT



August 2025 - December 2025, with the possibility for extension.



REMUNERATION



AMS Appointment Tutors will earn an hourly wage of $27.95. Additionally, Appointment tutors will be paid $18.56 for time devoted to staff meetings and mandatory training sessions, and $27.95 for review sessions. Weekly hours for appointment tutoring vary depending on demand.



Group tutors will earn an hourly wage of $18.56. Tutoring sessions will run between 4:00pm - 7:00pm, Monday to Thursday, with different subjects each day.



APPLICATION QUESTIONS TO RESPOND TO IN YOUR COVER LETTER



AMS Tutoring is an academic support service offered by the UBC Alma Mater Society, the student society of UBC Vancouver representing all students at UBC's Vancouver campus and the affiliated colleges. Aimed at promoting high-quality student learning, AMS Tutoring helps with the transition from high school to university by offering paid appointment and free peer tutoring services that guide students to becoming better and more independent learners. The peer tutors teach specific subject areas, catering to courses that are offered at first- and second-year levels.



We do not require you to answer all the questions, so if you do not have a relevant response, write 'N/A'. If you have any questions regarding the cover letter application questions, please email tutoring@ams.ubc.ca or tutoringassistant@ams.ubc.ca with your question. Please note, however, that we will not answer specific questions about your application's status. Please write your cover letter in point form when answering the application questions.



1. What is your year of study in the 2025-2026 school year?



2. Which courses would you be able to tutor? (Please list all courses that you are comfortable tutoring from the courses tutored section above)



3. If there are any other courses you feel comfortable tutoring, please list them below. (OPTIONAL)



4. Why are you interested in becoming an AMS Tutor?



5. Appointment tutoring specifically is a demand-based service. This means your hours will solely depend on whether students need tutoring. Your hours could vary from 6-10 hours a week to none. Are you understanding of this and are you okay with taking this position given the unpredictability of the schedule? (Only answer with "Yes", "No", or "Not Interested in Appointment Tutoring")

Application Deadline:

11:59pm June 30, 2025.

To Apply:

Please submit your resume, cover letter and transcript.



At the AMS, we believe that a diverse workforce enriches our organization and we value individual life experiences, knowledge and self-expression that different people bring. We actively seek to create an environment where all employees, regardless of their background, race, ethnicity, gender, age, sexual orientation, disability, or any other characteristics, feel valued, respected, and empowered to contribute their best.



We warmly welcome and encourage individuals from any underrepresented group to apply for this position. We are dedicated to maintaining fair and inclusive practices in our hiring, promotion, and professional development processes to create the necessary conditions for a rewarding career.

Due to the large volume of resumes we receive at the AMS, we are only able to contact those we are interested in interviewing and cannot reply to email/phone/walk-in inquiries regarding application status.