Job Description

Date Posted: 06/27/2023
Req ID: 32314
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Development & Alumni Relations
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00036415

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

Leading the fundraising and alumni relations activities for University of Toronto Scarborough, the Development & Alumni Relations Office (DARO) supports the campus and over 50,000 alumni. At this time, UTSC is undertaking an ambitious strategic plan with an approach of inspiring inclusive excellence. As we prepare for our next big challenge, DARO seeks an experienced, detail-oriented individual who exemplifies a customer-oriented, hospitality-focused approach to stakeholders.

This search aligns with the University\'s commitment to strategically and proactively promote diversity among our community members ( ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the direction of the Director, Alumni Relations, the incumbent co-ordinates and executes a variety of functions and key events to enhance alumni affinity to UTSC. The incumbent will be primarily responsible for a number of programs, events and initiatives for an alumni base of 64,000+, including divisional outreach, alumni association activities, Alumni Reunion, various UTSC alumni events, and coordination of UTSC regional events.

Your responsibilities will include:

• Fostering positive relationships with alumni
• Promoting alumni engagement opportunities to academic units, graduating students, industry partners and alumni
• Conceptualizing, organizing and executing event activities and overseeing tasks related to the production and dissemination of communications/marketing materials
• Developing content for marketing and/or promotional materials
• Assessing needs and contributing to the development and implementation of plans for prospect identification, cultivation, solicitation and recognition and updating prospect databases and portfolios
• Canvassing alumni groups and volunteers to obtain potential speakers, mentors and new alumni volunteers
• Writing summary reports on programs and services
• Keeping well-informed on industry best practices and trends

Essential Qualifications:

• Bachelor\'s Degree or acceptable combination of equivalent experience.
• Minimum four years\' related experience in alumni relations.
• Demonstrated experience with event coordination, working on both small and large-scale events from conception to execution.
• Demonstrated success in building collaborative relationships with internal and external stakeholders in relation to alumni event promotion or involvement.
• Excellent (oral and written) communication skills and strong interpersonal and organizational skills.
• Advanced computer literacy and proficiency in word processing, spreadsheet development, desktop publishing, database management, and website management.
• Ability to manage and motivate external volunteers; establish rapport with sponsors, volunteers, donors, faculty, and staff.
• Experience working with Arbor or a similar database management system.
• Must have financial planning, budgeting, and reporting skills.
• Ability to use initiative and exercise sound judgment, tact, diplomacy, discretion, and confidentiality.
• Must be able to multi-task and meet deadlines; and exercise accuracy and attention to detail.
• Experience and advanced literacy with design related software.
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience in marketing, developing marketing strategies, and promotional materials.
• Previous relevant experience working in post-secondary or not for profit organization.

To be successful in this role you will be:

• Cooperative
• Diligent
• Diplomatic
• Goal oriented
• Problem solver
• Tactful

NOTE: This is a TERM position until August 2024. A copy of the full job description is available upon request from the .

Closing Date: 07/10/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $67,659 with an annual step progression to a maximum of $86,523. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .

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