Job Description

One of our major Banking clients is looking for an AI Portfolio Coordinator - Banking Exp
Length: 11 months contract with a strong possibility of an extension or conversion to permanent position
Working hours: 8am to 5pm
Location: Toronto, ON - 4 days a week in office currently
LOB: Wealth Management - AI Center of Excellence
'The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting... or you may be asked to start sooner than the expected start date if you are able to do so !'
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The recruiter in charge of this role is Fathiya
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Requirements:
ROLE MANDATE:
AI Portfolio Coordinator will focus on coordinating intake, tracking progress and outcomes, preparing dashboards and executive updates, scheduling governance forums, and ensuring documentation, risks, and actions are always current.
KEY RESPONSIBILITIES
Portfolio Intake & Pipeline Coordination:
Log and triage AI ideas, maintain pipeline hygiene, and support sprint/capacity planning for squads; capture status, issues, and decisions in a single portfolio view.
KPI & Dashboarding:
Build and refresh portfolio dashboards (Power BI, Tableau, Excel) covering throughput, cycle time, adoption, ROI metrics, and risk flags; publish recurring reports and ad-hoc analyses for leaders.
Governance & Forums:
Coordinate agendas, materials, and minutes for AI governance councils and portfolio reviews; track actions, owners, and due dates to closure.
Responsible AI & Controls:
Assist with Responsible AI checklists, model/agent inventory updates, compliance evidence collection, and audit readiness packages in partnership with Risk, Legal, and Data teams.
Vendor & Contract Coordination:
Track third-party onboarding artifacts, statements of work, and deliverables; reconcile purchase order/budget line items with milestones and acceptance.
Communications & Enablement:
Draft executive summaries, one-pagers, and FAQs; support internal training on portfolio processes, tooling, and self-serve reporting.
Qualifications:
WHAT YOU BRING
2-4+ years in portfolio/program coordination, PMO, or business/operations analyst roles in financial services or regulated industries
Proficiency with PowerPoint, Excel, Power BI, SharePoint (or Tableau), and collaboration suites (O365, Jira, Confluence); comfort with SQL for lightweight data pulls is an asset.
Strong data visualization, storytelling, and executive-ready reporting skills; attention to detail with large datasets.
Familiarity with portfolio governance, intake-to-prototype/POC workflows, and change/issue controls; experience preparing audit-ready documentation.
Awareness of AI/ML concepts, model/agent lifecycle basics, and Responsible AI considerations (training provided).
Clear communicator who can coordinate across business leaders, product/delivery, risk/compliance, and vendors; excellent meeting facilitation and follow-through.
NICE-TO-HAVE
Exposure to AI/GenAI initiatives (e.g., coordinating testing, training, or launch of LLM or agentic workflows).
Experience maintaining model/agent registries or portfolios and publishing adoption/performance scorecards.
Prior banking or asset/wealth portfolio coordination experience (pipelines, renewals/annual reviews, compliance artifacts, or similar coordination tasks).
Why Join Us
Operate at the center of a business-centric AI operating model-with clear standards, federated execution, and rapid prototyping to accelerate value.
Build a portfolio skillset that blends data, governance, and delivery, with meaningful exposure to Responsible AI and executive decision cycles.
Interviews:
45-minute panel interview - virtual
Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply!
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