Job Description

Saskatoon Prairieland Park Corporation is seeking a self-motivated, highly organized person to fill the role of Agriculture Center Rentals Coordinator.

Reporting to the Agriculture Manager, the Agriculture Center Rentals Coordinator is a proactive rentals specialist overseeing facility bookings, client contracts, staff scheduling, and on-site operations at the Ag Center.

To be successful in this role, effective communication and providing exceptional customer service are critical. The selected candidate will also bring a positive approach and heightened attention to detail with the ability to multitask and manage multiple priorities.

This full-time (35-hour) role offers a seasonal schedule that aligns with peak periods, events, and operational needs as follows:

- November through March: Monday to Friday 8:30 am to 4:30 pm, with evening / weekend flexibility as required.

- April through October: Thursday to Monday, varying hours depending on event schedule.

KEY RESPONSIBILITIES:

Always provide exceptional customer service along with an understanding of the commercial goals of the business as a whole. Manage all rental inquiries and draft, negotiate, and finalize client contracts and bids for facility bookings. Coordinate the Ag Centre event calendar; schedule dates, allocate spaces, and assign staff for rental events. Liaise with clients to confirm event logistics, special requirements, and billing arrangements. Oversee event setup and teardown for all rentals, and ensuring facilities meet client specifications for all events. Administer the winter boarding program: negotiate barn partnerships, schedule arena times, calculate fees, and collect payments. Supervise urban camp programs and other group activities during event setup, execution, and cleanup. Implement and manage the 50/50 ticketing program: organize group sales, track distributions, and reconcile revenue. Lead the end-to-end planning and execution of signature Ag events (e.g. Ag Experience and Garden Experience) and attend all committee meetings. Generate and process purchase orders for staffing, equipment, and supplies. Other duties as required.

QUALIFICATIONS:

Post-secondary education in Events Management or similar is an asset. A combination of education and experience will be considered. A minimum of 1-3 years' experience in a rental or event coordinator role. Strong working knowledge of the agriculture industry. Knowledge of Microsoft Office products and event management tools and applications. Effective project planning and time-management skills. Effective problem solving and decision-making skills. Exceptional organizational skills and the ability to multitask. Able to work independently and as a member of a team. Strong commitment to exceptional customer service Valid driver's license required.
Salary is commensurate with qualifications and experience. Prairieland offers a competitive wage and benefits package.

Prairieland is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.

Job Types: Full-time, Permanent

Benefits:

Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site gym On-site parking Paid time off RRSP match Vision care
Work Location: In person