Job Description

Position Number:

50020315 /

Department:

Faculty Relations

Grade:

GR11

Campus:

Sir George Williams (Downtown)

Salary:

$79,795.28 - $95,311.35 per annum

Union/Association/HR Policy:

CUPEU

Posting deadline:

November 12, 2025

Applicants are strongly encouraged to include a cover letter expressing their interest and how their profile aligns with the role

Recognized as one of Montreal's top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.


Be part of a community that addresses society's big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.


As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

NOTE:

This posting represents a maternity leave replacement until December 31, 2026.

SCOPE

Reporting to the Manager, Faculty, the incumbent ensures that academic personnel collective agreements, policies and procedures are understood and adhered to. The incumbent coordinates the administration of the collective agreements, its critical paths and monitors and issues part-time faculty and teaching assistant contracts.

PRIMARY RESPONSIBILITIES

o Advise faculty and staff on the application of academic personnel collective agreements and University as well as faculty-level policies and procedures.


o Prepare critical paths as per collective agreements and distribute to all faculty members; ensure that all stakeholders respect deadlines.


o Collaborate with department chairs and administrators with regards to faculty relations activities and processes (hiring, workload, sabbatical, etc.).


o Coordinate, monitor and maintain records of documentation and information related to collective agreements; e.g. course remission, workload, banked credits, course assignments, reserve courses, stipends, TA contracts, etc.


o Manage reserve course allocation and coordinate with departments and programs, while respecting the collective agreements.


o Update guidelines, checklists and templates related to reappointment, promotion, performance evaluation, tenure, sabbatical, etc.; and distribute to faculty members and departments.


o Prepare documentation related to academic personnel matters for the Dean's and Associate Dean's approval and signature (correspondence, contracts, reports, etc.). Coordinate process and distribution with JMSB academic departments and programs, Provost's Office, Office of Research, Vice President Research and Graduate Studies (VPRGS), etc. Ensures that information is properly communicated and recorded.


o Update, validate and approve part-time faculty, TA contracts and other documents related to collective agreements (course coordination, seniority, and classification, etc.).


o Coordinate and track job postings with departments and Provost's Office; job ads (posting, dissemination, removal), position codes, filing.


o Provide information to academic visitors and special appointments. In collaboration with appropriate offices (Budget, Facilities, CIT, etc.), act as first point of contact and provide support.


o Track sabbatical, moving and immigration expenses; approve expense reports; and keep track of information for reporting and accreditation purposes.


o In collaboration with Department Assistants, oversee hiring ads and job postings for invigilation.


o Provide training, guidance and support for faculty relations and accreditation data management systems (FRIS, ACADEM, HRIS, etc.). Act as resource person to members of JMSB.


o Prepare reports on academic personnel for internal and external reporting. Gather, analyze and synthesize data for accreditation, special projects and initiatives as requested by the immediate supervisor.


o Organize, attend and document all activities leading to and following the meetings of various accreditation and faculty relations-related committees (agendas, notices, minutes, preparation of dossiers, follow-up, memos, and responses to inquiries).


o Keep track of and communicate information regarding collective agreement milestones; e.g. sabbatical, probationary members, contract renewal, etc.


o Undertake other duties in support of the Unit and the Faculty.

QUALIFICATIONS

o Bachelor's degree with two to four years of relevant work experience in an academic setting.


o Knowledge of and experience applying collective agreements and complex University policies and procedures.


o Working knowledge of the CUFA, CUPFA, TRAC and Invigilators Collective Agreements is desirable.


o Good knowledge (Level 4) of spoken and written English in order to draft reports and recommendations. Good knowledge (Level 4) of spoken and written French in order to discuss or explain policies and prepare short, routine correspondence, as well as, give explanations.


o Advanced knowledge of Word and Excel; good knowledge (Intermediate level) of Outlook, Access, PowerPoint, and Adobe Acrobat DC; familiar with computerized information systems.


o Excellent communication and interpersonal skills: ability to deal effectively with staff and faculty.


o Demonstrated organizational skills.


o Proven writing, analytical, and problem-solving skills.


o Ability to work autonomously, and as well as part of a team.


o Ability to work under pressure and meet tight deadlines.


o Extremely conscientious with meticulous attention to detail.


o Working knowledge of Concordia policies and procedures and experience with FRIS and HRIS are assets.



Due to the volume of applications, only selected candidates will be contacted by our Talent Team.





Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Territorial Acknowledgement

Concordia University is located on unceded Indigenous lands. The Kanien'keha:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtia:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

Employment Equity

Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.

Accessibility

Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca

Immigration Status

All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada's reporting requirements, the University is obliged to gather information about applicants' status as either Permanent Residents of Canada or Canadian citizens.