Job Description

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Closes: October 31, 2025

St. Michael's College is looking to fill a full-time permanent position for an Advancement Officer, Project and Prospect Management.


Department Advancement -- Supervised by: Executive Director
Compensation Hiring Rate: $39.03 per hour (Band Range: $39.03 - $43.35 hourly / $71,034.60 - $78,897.00 annually)
Hours 9 a.m. to 5 p.m. (35 hours per week) with occasional evening/weekend hours
How to Apply hr.stmikes@utoronto.ca
Terms Submit resume and covering letter to: hr.stmikes@utoronto.ca



In the email subject line, please include your full name and the title of the position title for which you are applying. Please engage with the particulars of the job in your cover letter. Only applications with both cover letters and resumes in one Microsoft Word or PDF document and submitted through the above email address will be considered.

This position is covered by United Steelworkers "All Employee" Bargaining Unit

Position Title:

Advancement Officer, Project and Prospect Management

Office:

Advancement

Job Number:

51

Pay Band:

11

Supervisor:

Executive Director

Hours:

9 a.m. to 5 p.m. (35 hours per week) with occasional evening/weekend hours

Compensation:

Hiring Rate: $39.03 per hour (Band Range: $39.03 - $43.35 hourly / $71,034.60 - $78,897.00 annually)

Employment Term:

Full-time/Permanent

Posting Date:

October 23, 2025

Closing Date:

October 31, 2025

ABOUT ST. MICHAEL'S COLLEGE

The University of St. Michael's College is one of the oldest and most distinctive post-secondary institutions in Ontario and one of three universities federated with the University of Toronto. Founded in 1852 by the Congregation of St. Basil from Annonay, France, St. Michael's offers undergraduate students' full access to the complete range of courses offered by the University of Toronto, as well as its own unique academic programs. St. Michael's is home to over 5000 undergraduate and 250 graduate students, who live and learn in the heart of Canada's greatest research university. St. Michael's offers a close-knit and inviting community that maintains its Catholic identify while welcoming people of all backgrounds.



St. Michael's is supported by a loyal and generous community of over 38,000 alumni and friends. Their commitment to our past, present and future is creating exciting opportunities to expand and strengthen alumni involvement, advocacy and financial support. As we look forward to our 180th anniversary in 2032, we are operating with a strategic plan titled St. Mike's 180: Rooted in the future. The plan, which imbues all aspects of university life, is built on three pillars: academics, community and sustainability, all stemming from the University's commitment to the Catholic Intellectual Tradition.



As part of Defy Gravity: The Campaign for the University of Toronto, we seek to harness the talent, generosity, and compassion of our global community to strengthen the University's commitment to inclusive excellence and accelerate work on the most complex issues facing our world today.

POSITION SUMMARY

The Advancement Officer, Project and Prospect Management, supporting major gift fundraising--strategy, planning, research, liaison, coordination, and information management in ARBOR-plays a vital role in advancing USMC's fundraising and engagement activity.



Working closely with the Executive Director, Advancement, the Advancement Officer, Project and Prospect Management, coordinates strategy and supports to enable the Executive Director's and Director of Development's major gift work, coordinates Advancement 'USMC Road Shows' including attendance where warranted, manages vital advancement projects including newsletters and contributions to the Alumni magazine, and special projects as applicable, represents Advancement with select constituencies from time to time such as the Friends of the Kelly Library, supervises Work Study students, and assists the Executive Director as necessary in support of Advancement priorities.

RESPONSIBILITIES

Supports Major Gift Fundraising:



+ Participates in prospect review and strategy sessions
+ Prepares research profiles and briefing documents
+ Coordinates prospect research activity
+ Assembles briefing documents, researching prospects and generating reports from ARBOR
+ Coordinates details for meetings and visits
+ Assists in scheduling and planning meetings
+ Liaison with DUA to promote effective coordination with centralized processes and resources
+ Maintains ARBOR entries related to Major Gift fundraising on behalf of the Executive Director
+ Updates donor records as necessary
Regional Advancement Activity



+ Coordinates 'USMC Road Shows' including receptions, lectures, and meetings
+ Coordinates event logistics
+ Coordinates the preparation of program materials
+ Supervises trip details
+ Generates reports from ARBOR to create mailing/invitation lists, and distributes invitations
+ Coordinates attendance and post-event follow up
+ Some travel is required
+ Communicates engagement data as necessary to ensure coding in ARBOR
Special Projects



+ Representing the Advancement team with key constituencies, as applicable
+ Sourcing and acquiring high quality merchandise for VIP gifts on an ad hoc basis
Work Study Students



+ May be called on to supervise work study students including coordinating interviews, assigning work and managing timesheets
Team



+ Ensures work product is documented in shared files
+ Writes and proofreads documents and correspondence
+ Other duties as assigned

QUALIFICATIONS

Education

+ Undergraduate Degree or College Diploma or an equivalent combination of education and experience

Experience and Skills

+ 3-4 years experience in fundraising or not-for profit environment an asset
+ Familiarity and experience working with a database; knowledge of ARBOR an asset
+ Proficient computer skills and the ability to work with Microsoft Office software including Word, Excel, PowerPoint, and Outlook
+ Excellent communications, writing and editing skills
+ Familiarity with social media platforms
+ Ability to work in a fast-paced, high-volume, and results oriented environment
+ Strong project management skills and the ability to manage multiple priorities with competing deadlines
+ Demonstrated ability to analyze and synthesize data from a wide variety of sources, and present the resulting information in a clear, concise format
+ Strong interpersonal skills and enthusiasm for collaboration and team work
+ Attention to detail
+ Diplomacy and Tact

We thank all applicants for their interest. Only those considered for an interview will be contacted.



The University of St. Michael's College is strongly committed to diversity within its community and especially welcomes applications from racialized persons/persons of colour, women, Indigenous/Aboriginal people of North America, persons with disabilities, LGBTQ persons, and others who may contribute to further diversification of ideas. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.



If you require accessibility accommodation, please contact Human Resources at hr.stmikes@utoronto.ca.