Job Description

Reporting to the Manager of Financial Services, the incumbent is responsible for the day-to-day operations and supervision of the Banking and Data Control unit. This includes oversight of the University's point of sale and cash operations and bank procedures to ensure compliance with university policies and procedures. The incumbent will develop and oversee improvements in order to mitigate any fraud or financial loss to the university.The University of Prince Edward Island offers a comprehensive fringe benefits package, including paid vacation, University holidays, defined benefit pension plan, group life, accidental death and dismemberment, and long-term disability insurance, employee and family assistance plan, supplemental health and dental plan, health spending account, travel insurance, optional life and critical care insurance, self, spousal and dependent tuition waivers, and access to the campus Health and Wellness Centre.RESPONSIBILITIES:

• Oversee the accuracy, timelines, collection and reconciliation of departmental point of sale, cash flow and bank accounts; and troubleshoot and resolve issues that arise
• Make recommendations to develop/refine procedures related to accounts receivable, point of sale and cash deposit/reconciliation and assist with implementation.
• Oversee mitigation of fraud risk strategies as it pertains to the banking and payment industry
• Ensure monthly, quarterly and annual activities are completed in a timely manner, including reconciliation of bank balances, balancing general and sub-legers, and journal entries.
• Supervise the day-to-day workload and assignments of data control/banking clerks
• Assume responsibility for implementation, maintenance and oversight of banking portals
• Identify possible compliance issues and treat matters appropriately
• Prepare and deliver reports, recommendations, or alternatives for continuous process improvement of financial operating systems across the organization
• Oversee compliance with institutional processes and procedures pertaining to banking and sales processes.
• Liaise with external vendors to problem solve system issues

QUALIFICATIONS:

• Successful completion of a two year business administration or similar program
• Minimum of 3 years of related experience
• Experience in the banking industry and/or mitigating fraud risk would be an asset (i.e. knowledge of PCI compliance and FINTRAC)
• Supervisory experience
• Solid knowledge of accounting procedures and functions
• Experience with technology implementation, process mapping, implementing efficiency and improvements across banking functions and fraud mitigation, would be an asset
• Excellent analytical, problem recognition and problem solving skills
• Must be change oriented and possess an attitude of continuous improvement
• Detailed knowledge of and experience in working with computerized financial systems, spreadsheets and database software
• Exceptional oral and written communication
• Professionalism, maturity, and the ability to deal with confidentiality are vital in this role

Application Instructions:Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, . Applications will not be accepted via email.Only those applicants who are invited to an interview will be acknowledged.Note that this site is not compatible with some mobile browsers (e.g. iPad, iPhone). Upon successful submission of your application, you will receive an auto-reply to your email address advising your application has been received. If you do not receive an email, please check your spam folder and/or try submitting your application via a different web browser (Google Chrome, Firefox, etc).

University of Prince Edward Island