Job Description

The University of Prince Edward Island is seeking candidates to work in the Office of the Dean of Science as a Graduate & Academic Administrative Coordinator.

RESPONSIBILITIES:

Act as the first point of contact for all Faculty of Science Graduate Studies inquiries Support the Associate Dean GSR they coordinate admissions processes, deferrals, and logistics of defenses and candidacy exams Maintain records for the Faculty of Science graduate faculty, and manage all processes related to graduate student progression from admission to degree completion Budget monitoring responsibilities for the Faculty of Science Graduate Studies (FSGS) finances, conducting monthly reconciliations, and processing financial transactions Coordinate and support academic programming, as well as calendar and curriculum change processes for all academic units within the Faculty of Science Support academic units in the preparation and organization of quality assurance reviews Provide administrative support to Science Council and other committees within the Faculty Support and develop smooth academic operations for all units within the Faculty, including mentoring and supporting administrative assistants on common university processes. Planning and organizing events and activities such as the open houses, receptions, workshops, retreats and committee meetings Gather data on graduate program enrollment and program measure and generate reports to support evidence-based decision making

QUALIFICATIONS:

Completion of post-secondary education in an administration assistant program with 3-5 years related experience, or an equivalent combination of training and experience Experience with monitoring and maintaining budgets and bookkeeping (use of university procurement and accounting systems would be an asset) Excellent time management and computer skills with a strong working knowledge of Microsoft Office (including word processing, email, internet searching, spreadsheets, database management) Demonstrated ability in written and oral communications with excellent organization and interpersonal skills Demonstrated ability to work independently and prioritize tasks in a fast-paced environment Demonstrated ability to work collaboratively with a variety of colleagues, with experience in an academic environment considered an asset Demonstrated ability to maintain strict confidentiality Knowledge of UPEI and its operations would be an asset * Experience as an Administrative Assistant in a UPEI Academic unit would be an asset