Job Description

The Faculty of Graduate Studies and the Office of Research Services at UPEI is seeking applications from qualified individuals for part-time financial administrative support. The Administrative Assistant/ Finance Clerk will be responsible for supporting processes such as graduate student stipend payments and financial reconciliations of credit cards and travel claims for UPEI's Canada Research Chairs. This role includes invoicing, vouchering, and payment processing in Colleague. The Finance Clerk works collaboratively with graduate students, their supervisors, Canada Research Chairs, and staff in Financial Services and the Office of the Associate Vice-President Research & Dean of Graduate Studies (AVPRDGS).
RESPONSIBILITIES:

• Prepare, enter, and track graduate student stipend payments
• Maintain and update list of graduate students receiving stipends
• Submit complete payment packages and reconcile credit card statements according to UPEI financial policies
• Process travel claims for Canada Research Chairs
• Provide administrative support for Canada Research Chairs as time allows
• Other administrative duties assigned by AVPRDGS

QUALIFICATIONS:

• A minimum of one year of relevant experience in an office setting
• A working knowledge of accounting procedures, procurement practices, and financial systems
• Experience with UPEI's Colleague financial systems
• Excellent organizational skills and strong attention to detail
• Strong communication and interpersonal skills
• Ability to prioritize and meet various deadlines
• Ability to work independently
• Two-year community college diploma in accounting, business administration, or a related field would be considered an asset

Application Instructions:
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.
UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, . Applications will not be accepted via email.
Only those applicants who are invited to an interview will be acknowledged.
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