Job Description

The English Academic Preparation (EAP) Program is looking for a part time Administrative Assistant (0.5 FTE) to provide support to the EAP Program Manager, students, and instructors. RESPONSIBILITIES:

• Respond to phone, email and in-person inquiries from community members, UPEI applicants, and incoming students
• Monitor program role-based email
• Liaise with Program Manager to schedule English assessments and other meetings as required
• Answer student inquiries with respect to the program and course offerings
• Maintain website updates and social media platforms
• Order and maintain office supplies
• Monitor and schedule maintenance of general office equipment and classroom-based issues
• Liaise with UPEI bookstore regarding textbook orders
• Prepare and distribute program certificates at the end of each semester
• Assist with beginning and end-of-term processes and documents
• Prepare and monitor requisitions for payment
• Coordinate, attend and record minutes of meetings
• Support the coordination of classes, special events and meetings, including scheduling, booking space and catering
• Other duties as assigned or required

• Successful completion of a two-year post-secondary program in a related area, with a minimum of two years relevant work experience. An equivalent combination of education and experience will be considered
• Excellent knowledge and skills in word processing, email, internet searching, database management and spreadsheets (Microsoft Office Suite and Google Drive applications)
• Strong organizational and communication skills
• Demonstrated knowledge and confidence using social media platforms (Facebook, Twitter & Instagram) to help manage the program’s online presence
• Demonstrated ability to maintain co-operative and respectful interpersonal relationships in a diverse and inclusive environment
• Familiarity with UPEI’s regulations and policies will be considered be an asset