Job Description

Graduate Studies and Research (GSR) and the Sir James Dunn Animal Welfare Centre at the Atlantic Veterinary College (AVC) require an Administrative Assistant to provide administrative support services.
RESPONSIBILITIES:

• Be a point of personal, mail, and telephone contact with the public, faculty, students and staff
• Assist in arrangements for undergraduate (veterinary) student research awards and programs, including the summer research and leadership program and Veterinary Scholars Symposium
• Assist with administrative aspects of the AVC graduate program.
• Summarize required aspects of graduate studies and research at AVC for various internal and external reports
• Assist with the planning of seminars, conferences and webinars
• Maintain a well-organized filing system for records, office supplies and repository of resource materials
• Compile and organize information for annual reports, newsletters and proposals
• Perform general accounting duties
• Prepare meeting agendas, take minutes, assemble and distribute materials and track action items
• Assist in maintaining positive communications with outside agencies and individuals
• Administer websites and social media accounts
• Perform other related duties as required

QUALIFICATIONS:

• Successful completion of two years of post-secondary program in a related area, such as an Administrative Assistant Program, with at least 3 years of related experience is required
• Successful completion of a higher education degree (e.g., Bachelor of Arts) is recommended
• Proficiency in Microsoft Word, Excel, PowerPoint, E-mail usage, electronic scheduler is required
• Experience with budgets and bookkeeping is required
• Demonstrated ability to work with others while meeting regular deadlines is required
• Effective interpersonal and communication skills is required
• Experience in handling multiple tasks amid changing priorities is required
• Ability to work with minimum supervision is required
• Excellent writing skills (grammatical, typographical, and ability to improve and edit documents) is required
• Experience with Moodle and Google Apps, as well as knowledge with software for maintaining web sites and social media accounts is recommended
• Familiarity with the university procedures and environment, including identifying and acting appropriately on confidential matters is recommended

Application Instructions:
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.
UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, . Applications will not be accepted via email.
Only those applicants who are invited to an interview will be acknowledged.
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