Job Description

The University of Prince Edward Island is seeking candidates to work in the Faculty of Sustainable Design Engineering as an Administrative Assistant.RESPONSIBILITIES:As a member of a team and reporting to the Dean, this position provides administrative and operational support to the Dean, faculty, staff and students, detailed as follows:

• Provide frontline administrative support and service to faculty, staff, students and others
• Provide administrative support to FSDE committees as required
• Provide support for building management and operations including access, space and signage
• Provide human resources support on employment and personnel matters related to staff and students
• Assist with budget maintenance and other finance and budget matters
• Prepare, submit, and track expense and travel claims for faculty, staff and students
• Submit purchase requisitions and work orders as required
• Coordinate and administer the Student Opinion of Teaching Surveys
• Arrange for catering, room bookings and special events
• Book travel and accommodations for faculty, staff, and students
• Source, order, and maintain office supplies
• Respond to telephone, email, and direct walk-in inquiries

QUALIFICATIONS:

• Successful completion of Grade 12 and a post-secondary education in an administrative assistant program with two years related experience, or an equivalent combination of training and experience
• Skills in office management and proficiency in Word, Excel, PowerPoint, email usage, Google drive and its applications, internet searches and data management programs
• Excellent time management, organization, communication, interpersonal, analytical, problem-solving, professional, and independent-work skills
• Attention to detail and accuracy in an environment where errors can have severe consequences
• An ability to work independently as well as a member of a team, exercising a high degree of judgment, professionalism, confidentiality and discretion
• An ability to work with minimal supervision
• A familiarity with a university environment would be considered an asset
• A familiarity with UPEI systems, regulations and policies would be considered an asset

Application Instructions:Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, . Applications will not be accepted via email.Only those applicants who are invited to an interview will be acknowledged.Note that this site is not compatible with some mobile browsers (e.g. iPad, iPhone). Upon successful submission of your application, you will receive an auto-reply to your email address advising your application has been received. If you do not receive an email, please check your spam folder and/or try submitting your application via a different web browser (Google Chrome, Firefox, etc).

University of Prince Edward Island