The Faculty of Nursing is seeking an Administrative Assistant to provide administrative and operational support. The successful applicant will report directly to the Dean and will provide administrative support to the Faculty of Nursing undergraduate and graduate programs in an efficient and timely manner. This is a multifaceted and challenging role which includes a variety of tasks. The Faculty of Nursing offers a four-year BScN, a 23-month Accelerated BScN undergraduate program, and a Master of Nursing degree program. Our graduates leave with knowledge, skills, and competencies to be successful in the health care environment and leadership in the community. RESPONSIBILITIES:
Provides administrative support to ensure efficient operations of the Faculty of Nursing
Represent the Faculty of Nursing as the initial point of personal and exhibits polite and professional communication via phone, email and mail with the students, public, faculty, staff and community organizations
Supporting students in having the best positive learning and University experience, particularly the first-year students as they transition into the program and campus
Respond to student inquiries regarding admissions information and criteria such as immunization record, criminal record check, etc. in a timely and professional manner
Liaising with the Registrar\xe2\x80\x99s Office, Accounting, and other university departments
Ensure directives from UPEI and Chief Public Health Office health and safety policies and procedures are followed by faculty, staff, students, and guests to the Faculty of Nursing
Assists as necessary to prepare to significant reports, as required, for the Faculty of Nursing
Support complexities of processes such as student and instructor evaluations and student pre-requisite requirement submissions
Extensive administrative duties will be required to support the Clinical and International Coordinator including meetings, agreements, Computerized Information System (CIS) access and training sessions and supporting students
Maintain and organize student files including pre-requisite immunizations and up to date information
Compose, type, photocopy and collate a wide range of documents and correspondence, compile and organize information for reports
Create and prepare meeting agendas, take minutes, assemble and distribute materials and track action items
Provide support and work in collaboration with the two (2) Administrative Assistants in the Faculty of Nursing
Assist in building and cultivating relationships with students, community members and organizations
Ensuring sensitive and confidential information is maintained in a professional manner
Other duties as may be required
QUALIFICATIONS:
Grade 12 graduation plus completion of a recognized post-secondary program in a related area is required plus a minimum of two (2) years relevant work experience, preferably in a University environment. An equivalent combination of education and experience will be considered.
Experience and use of computers with various software programs such as Windows, Microsoft Word, Excel, Access, myUPEI and internet.
The successful candidate must be able to work independently and take initiative where appropriate. Must possess excellent communication skills and be able to function as a member of a team in a busy academic department.
Strong interpersonal communication and organizational skills
Intercultural competence and function as an effective member of a team in a fast-paced environment
Demonstrate superior customer service orientation and attention to detail
Ability to deal effectively with people including conflict management skills
Familiarity with University regulations and policies will be considered an asset
Ability to maintain confidentiality
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