Job Description

The Department of Development and Alumni Engagement seeks an experienced, highly organized, motivated person with a positive attitude and excellent written and verbal communications skills to serve as Administrative Assistant to the Executive Director and department.

RESPONSIBILITIES:

• The individual will report to the Executive Director and be the first point of contact for the Executive Director\'s office and responsible for all support functions of that position

The Administrative Assistant will also:

• Support departmental efforts in executing multi-million-dollar fundraising campaigns and related alumni and development processes
• Responsible for budget tracking and reconciliations
• Responsible for composition and preparation of correspondence
• Assist in relationship building for UPEI
• Maintain electronic and historic records
• Support the overall management and success of the department

QUALIFICATIONS:

• Grade 12 graduation plus completion of a recognized post-secondary program in business/office administration with two years related progressive experience or an equivalent combination of education and experience
• Proficiency in Microsoft Office and accuracy in all communications
• Excellent knowledge of grammar and composition
• Excellent organizational abilities
• History of being highly motivated
• History of handling confidential information
• Strong interpersonal skills
• Ability to communicate effectively both orally and in writing
• Ability to work as part of a team
• Ability to quickly acquire knowledge of UPEI and its operations
• Willingness to work some flexible hours to accommodate functions that are the nature of the department\'s outreach work
• Fundraising and/or volunteer experience is an asset
• Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) designation is considered an asset
• Experience with Raiser\'s Edge software is considered an asset

Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the . Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, .

Only those applicants who are invited to an interview will be acknowledged.

University of Prince Edward Island