Job Description

The Department of Chemistry invites applications for the position of Administrative Assistant. This position provides a wide variety of administrative support services to the Department of Chemistry. This position operates in a fast-paced, multitasking environment with a high volume of traffic. The successful candidate will be approachable, adaptable, and possess a high degree of initiative.

What we offer:

Comprehensive Health and Dental Post Retirement Benefits Tuition Waivers Health and Wellness on Campus available to staff Professional Development Opportunities

RESPONSIBILITIES:

Provide administrative support to a complex and growing department Manage departmental office; maintain files; track recurring deadlines Review and revise departmental website as needed in collaboration with the Chair Liaise with academic and support departments across campus Organize meetings, prepare agendas, take and distribute minutes, book rooms. Manage schedules and appointments; book travel and prepare itineraries Track budget, purchase equipment and supplies, maintain petty cash Answer student inquiries with respect to admissions, course offerings, and timetable Assist Chair in advising students Prepare paperwork for faculty, staff and student hires; manage sessional roster Coordinate student evaluations of teaching Maintain email correspondence folders and distribution lists Other duties as assigned

QUALIFICATIONS:

Post-secondary education in an administration assistant program with two years related experience, or an equivalent combination of training and experience Comprehensive knowledge and skills in word processing, email, internet searching, database management and spreadsheets Excellent interpersonal and organizational skills Strong oral and written communication skills Ability to work independently and prioritize tasks in a fast-paced environment * Knowledge of UPEI and its operations would be an asset