Job Description

The McDougall Faculty of Business (MFoB) is seeking a dedicated individual to provide a wide range of academic support for its programs and students. The position holder will work closely with the Dean, Associate Deans, faculty, and students to ensure quality academic programs and a positive student experience.RESPONSIBILITIES:Academic & Student Success Support - Undergraduate Programs:

• Work with the Associate Dean of Undergraduate Programs to provide front-line academic support to MFoB students by advising on program, degree, and specialization requirements
• Ensure academic regulation requirements are met
• Refer students to other available institutional supports
• Make recommendations to the Associate Dean regarding program needs
• Maintain records of academic regulations, academic dishonesty, and student appeals
• Monitor and respond to the MFoB Advising generic email account
• Liaise with the Registrar's office and other units on matters related to courses, programs, or student inquiries, including transfer credits and Letters of Permission
• Work with the Case Competition Coach and team:

• Support travel logistics, registrations, and payments for competitions
• Prepare travel claims and ensure compliance with relevant regulations
• Monitor the case competition budget

Academic & Student Success Support - Graduate Programs:

• Coordinate the graduate application process, including receiving and tracking applications, distributing them to the Admissions Committees, and issuing admission correspondence
• Coordinate with the Faculty of Graduate Studies as needed
• Schedule candidate interviews for the Graduate Programs
• Conduct research on MBA-related information
• Coordinate contracts for external facilitators required for orientation and professional development
• Maintain records related to academic regulations and student appeals
• Monitor and respond to generic email accounts for MBA programs
• Liaise with the Registrar's office and other units on matters related to graduate programs

Student Success & Engagement:

• Oversee social media accounts and support MFoB in promoting programs and initiatives
• Assist in developing and maintaining promotional materials
• Supervise the Social Media Student Assistant and coordinate content creation
• Promote student opportunities, programs, and awards
• Organize student, alumni, and guest speaker events
• Promote alumni engagement and assist with planning career fairs, orientations, open houses, and other MFoB events
• Coordinate recruitment activities and support new student-centered initiatives

QUALIFICATIONS:

• A bachelor's degree from a recognized post-secondary program in a related area is required. A Bachelor of Education (BEd) is considered an asset, as it enhances the ability to support students with diverse needs, including those with disabilities or executive functioning challenges
• Prior experience supporting students at the post-secondary level is essential, particularly in areas related to academic advising, student interactions, and fostering a positive learning environment
• Experience working with diverse cultures or international experience, demonstrating cultural sensitivity and an understanding of the unique challenges faced by international students
• Proven ability to manage social media platforms effectively, including content creation and strategy development
• Experience in marketing and recruitment is an asset, particularly in promoting academic programs and engaging potential students
• Familiarity with formalized digital admissions software is an asset
• Familiarity with UPEI-specific systems (myUPEI, Colleague, 25 Live) is preferred
• Strong organizational, time management, and communication skills (both written and oral)
• Ability to work independently, take initiative, and function as an effective team member
• Strong interpersonal, decision-making, and problem-solving skills
• Familiarity with university regulations and policies is an asset

Application Instructions:Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, . Applications will not be accepted via email.Only those applicants who are invited to an interview will be acknowledged.Note that this site is not compatible with some mobile browsers (e.g. iPad, iPhone). Upon successful submission of your application, you will receive an auto-reply to your email address advising your application has been received. If you do not receive an email, please check your spam folder and/or try submitting your application via a different web browser (Google Chrome, Firefox, etc).

University of Prince Edward Island