Job Description

We are Whole Sale Lumber Company looking for a highly organized and proactive Assistant to join our team.

This role is essential for ensuring smooth office operations and providing comprehensive administrative and executive support. The ideal candidate will have strong communication skills and a keen eye for detail, enabling them to manage multiple responsibilities effectively.

Key Responsibilities:

Providing comprehensive administrative support, including invoicing customers and processing payments using POS systems. Candidates must have experience using POS systems. Experience taking payment from customers. Manage office operations, including filing, data entry, and maintaining organized records. Handle bookkeeping tasks using QuickBooks and assist with basic accounting functions. Manage multi-line phone systems, maintain proper phone etiquette, and respond to customer inquiries. Support order coordination by organizing deliveries. Assist with front desk responsibilities, greeting visitors, and managing incoming correspondence. Utilize a strong background in social media and marketing (Instagram, Mailchimp, Facebook).

Requirements:

Proven administrative experience, with a focus on office management or personal assistant roles. Proficiency in QuickBooks. Strong organizational skills with the ability to prioritize tasks effectively. Excellent typing skills and attention to detail for accurate data entry and documentation. Strong customer service orientation with effective communication skills. Ability to work independently as well as collaboratively within a team environment. Experience in clerical duties, including filing, record-keeping, and maintaining office supplies.
This position is an excellent opportunity for individuals looking to contribute to a dynamic team while developing their administrative skills in a supportive environment.

Job Type: Seasonal
Contract length: 3 months

Pay: $18.42-$30.00 per hour

Expected hours: 42 per week

Ability to commute/relocate:

Stouffville, ON: reliably commute or plan to relocate before starting work (required)
Education:

Secondary School (required)
Experience:

Administrative: 2 years (required) QuickBooks: 1 year (required) POS: 1 year (required) Customer service: 1 year (preferred)
Location:

Stouffville, ON (required)
Work Location: In person

Application deadline: 2025-08-22
Expected start date: 2025-08-25