Job Description

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Position Summary:
Reporting to the Senior Admissions Officer, the incumbent is responsible for making admission decisions on assigned graduate applications, certificates, and diploma programs by determining eligibility of applicants and considering multiple sources of information based on predetermined guidelines and procedures.
Primary Responsibilities:

• Assist the admissions team in the file review of student applications for various faculties and schools, determining the eligibility of graduate applicants and working with a variety of programs. Evaluate student files for admission to McGill, considering multiple sources of information, based on established guidelines and procedures.
• Implement moderately complex administrative procedures or systems in support of the faculty, department, or unit's operations, ensuring activities meet or exceed established quality standards.
• Review and make decisions on straightforward admission files; consult with senior staff on complex applications and follow up on missing documentation.
• Liaise with graduate departments on incomplete or unusual applications. Guide department staff on admission practices and procedures, and offer training on admissions where required.
• Apply information received and select appropriate procedures for conducting admissions, government reporting, recruitment, scholarships, and student record activities.
• Establish and foster effective working relationships by identifying needs and providing support in the delivery of services. Assess and resolve administrative issues, informing supervisors and formulating recommendations as necessary.
• Utilize various systems, including Slate, Banner, and Minerva, to manage and process applications and student records.
• Attend meetings to discuss admissions processes and policies.
• Review conditions of admission for newly admitted students. Evaluate authenticity of transcripts and degree certificates, and manage registration holds on student records.

Other Qualifying Skills and/or Abilities:
Demonstrates high degree of integrity and work ethics in decision-making. Interprets and judges validity of academic records based on pre-determined criteria. Organized and manages time effectively and efficiently. Works well under pressure by providing outstanding admission service to current and prospective students to meet enrolment targets. Resourceful in remaining current on changes in educational systems and credentials. Maintains the highest level of discretion, compassion, and professionalism. Uses Banner, Minerva, and complete Microsoft Office Tools effectively.
Please note that the recruitment process for this position may include a testing component following the interview.
Enrolment Services currently proposes hybrid remote working possibilities.
As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #3 on a scale of 0-4.
For a definition of our language proficiency levels, please click .
Minimum Education and Experience: DEC III 3 Years Related Experience with DEC III /
Hourly Salary: (MUNACA Level H) $33.05 - $40.97
Hours per Week: 33.75 (Full time)
Supervisor: Senior Admissions Officer
Position End Date (If applicable):
Deadline to Apply: 2025-09-21
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

Skills Required