Job Description

Job Category: Finance & Procurement
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This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position is a part of the Non-Academic Staff Association (NASA).
This position has a term length of 2 years from the date of hire, with the possibility of extension, and offers a .
Location - This role is in-person at North Campus Edmonton.
The Undergraduate Medical Education office in the Faculty of Medicine & Dentistry supports students in a four-year program leading to the degree of Doctor of Medicine (MD).
Reporting to the Admissions and Academic Records Coordinator, the Administrator, MD Admissions assists in the process, evaluation and selection of applicants to the MD Program. The incumbent responds to inquiries from prospective and current applicants by providing accurate information regarding admission requirements. Responsible for MD Admissions related data analysis, supports admissions research and statistical analysis.
Responsibilities:

• Responds to inquiries from prospective applicants, school counselors, parents, university community, professional community regarding requirements to be considered for admission, course equivalencies, document deadlines, etc. via phone calls, emails, and in-person inquiries
• Collaborates with the University of Alberta Slate team to update, test, and manage the MD Program-specific question and form requirements
• Creates reports based on a complex ranking structure for selection for interview and admission
• Compiles, prepares, and organizes information and documentation for data reporting of MD Admissions rankings and statistics to MD Admissions Committee, Faculty, University of Alberta, and outside organizations
• Ongoing research, evaluation and analyzation of admissions data (using Excel and SPSS software) by Admissions and Academic Records Coordinator and Assistant Dean, Admissions

Qualifications:

• Post-secondary education in education or statistics; a combination of education and/or experience will be considered
• Minimum of 5 years administrative experience in a post-secondary educational setting supporting student services, program delivery, learning management systems, and teaching and learning
• Preference given to those with experience in admissions and/or statistical data and analysis
• Knowledge of university admission policies would be an asset
• Exceptional organizational skills with the ability to multi-task and set priorities while keeping close attention to detail
• Superior oral and written communication, interpersonal and relationship-building skills; strong commitment to client service with a positive, professional approach
• Excellent proofreading skills for all functions related to admission of applicants to the Medicine Program
• Proficiency in Microsoft Office and Google Suite
• Extensive knowledge of computers, educational technology, web page maintenance, Slate, Campus Solutions, SPSS and Photoshop

Application Instructions
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About Us:
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes de toute orientation sexuelle ou identite et expression de genre; et toutes les personnes qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
About the Team: The is one of the world's top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

Skills Required