Job Description

MED Undergrad Med Education

Competition No. -
S100152164


Posting Date -
Nov 17, 2023


Closing Date -
Nov 30, 2023




Position Type -
Full Time - Grant Funded


Salary Range -
$55,522 to $75,410 per year


Grade -
08


Hours -
37.5



This position is a part of the Non-Academic Staff Association (NASA). This position has a term length of two years with the possibility of extension and offers a comprehensive benefits package which can be viewed on our Benefits Overview page. Location - Work primarily takes place at North Campus Edmonton Working for the University of Alberta The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, M\xc3\xa9tis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community. The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada\xe2\x80\x99s Greenest Employers for over a decade. Your work will have a meaningful influence on a fascinating cross section of people\xe2\x80\x94from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just. Working for the Faculty of Medicine & Dentistry The Undergraduate Medical Education office in the Faculty of Medicine & Dentistry supports students in a four-year program leading to the degree of Doctor of Medicine (MD). Position Reporting to the Admissions and Academic Records Coordinator, the Admissions Administrator assists in the process, evaluation and selection of applicants to the MD Program. The incumbent responds to inquiries from prospective and current applicants by providing accurate information regarding admission requirements. The Admissions Administrator is responsible for MD Admissions related data analysis, supports admissions research and statistical analysis. Duties

• Ensures University and Department admission guidelines are followed
• Responds to inquiries from prospective applicants, school counselors, parents, university community, professional community regarding requirements to be considered for admission, course equivalencies, document deadlines, etc. via phone calls, emails, and in-person inquiries
• Refers students to appropriate sources within the University or other institutions as required
• Advises and provides assistance on application requirements, test requirements, transcripts, personal activities, program choices, volunteering, application status, receipt of documents, outstanding items, etc.
• Updates files for transcripts, school attendance, residency
• Selects candidates for interview based on a complex ranking structure
• Invites candidates for interview via Slate\xe2\x80\x99s event registration
• Schedules candidates, interviewers and volunteers for interview
• Assists with all functions related to the preparation for MMI
• Create, update and prepare interview documentation for all participants
• Assist and participate in interviewer, volunteer, candidate and staff training

Minimum Qualifications

• Post-secondary education in education or statistics; a combination of education and/or experience will be considered
• Minimum of 5 years administrative experience in a post-secondary educational setting supporting student services, program delivery, learning management systems, and teaching and learning
• Preference given to those with experience in admissions and/or statistical data and analysis
• Exceptional organizational skills with the ability to multi-task and set priorities while keeping close attention to detail
• Superior oral and written communication, interpersonal and relationship-building skills; strong commitment to client service with a positive, professional approach
• Excellent proofreading skills for all functions related to admission of applicants to the Medicine Program
• Proficiency in Microsoft Office and Google Suite
• Extensive knowledge of computers, educational technology, web page maintenance, Slate, Campus Solutions, SPSS and Photoshop

Preferred Qualifications

• Knowledge of university admission policies would be an asset

How to Apply Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, M\xc3\xa9tis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.