Job Description

Administration Assistant: Accounts Payable & Receivable
Location: 850 Main Street

Employment: 18-month Maternity Leave

Company: McCarthy's Roofing

McCarthy's Roofing is a trusted name in commercial and residential roofing, known for quality workmanship, safety, and service. As our business continues to grow, we are looking for a dependable and organized Administration Assistant with experience in Accounts Payable (A/P) and Accounts Receivable (A/R) to support our productive office and project teams.

Position Overview

The Administration Assistant will handle day-day accounting and office functions, ensuring that vendor payments, customer invoicing, and administrative processes run smoothly. The role is ideal for someone who enjoys working in a fast-paced construction environment and values accuracy, communication, and teamwork.

Key Responsibilities:

Process vendor invoices, match purchase orders, and ensure accounting compliance

Create purchase orders for Residential / Service business

Prepare customer invoices in conjunction with project teams

Reconcile vendor statements and assist with expense tracking including credit cards

Maintain organized files for contracts and project documentation within project tracking

Support timesheet tracking as needed

Answer phones, greet visitors, and assist with general office administration

Qualifications:

2+ years of experience in administration and accounting (A/P, A/R)

Experience in the construction or roofing industry is a strong asset

Familiarity with construction accounting software (ie. Sage, Jonas, QuickBooks)

Proficiency with Microsoft Excel, Word, and Outlook

Strong attention to detail, organizational skills, and follow-through

Ability to multitask and prioritize in a busy office environment

Why Join us:

Competitive pay based on experience

Opportunities to further learn the construction business and business in general

Term may be extended and grow within the company

Job Type: Fixed term contract
Contract length: 16 months

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

Work Location: In person