Job Description

Administrative & Bookkeeping Coordinator

TaylorMade Energy Ltd. Red Deer, AB

TaylorMade Energy Ltd. is a growing Alberta oilfield transportation and hot-shot trucking company looking for a reliable, detail-oriented Administrative & Bookkeeping Coordinator to join our team. This role is ideal for someone who thrives in a fast-paced environment and enjoys keeping both office operations and financial records running smoothly.

Position Overview

The Administrative & Bookkeeping Coordinator will be responsible for managing daily office operations, driver paperwork, invoicing, and general bookkeeping support. This role works closely with management and operations to ensure accurate records, timely billing, and strong document control.

Key Responsibilities

Prepare and manage invoices, driver pay statements, and customer billing

Enter and reconcile transactions using accounting software (QuickBooks)

Handle accounts payable and accounts receivable

Track and organize delivery tickets, bills of lading (BOLs), fuel receipts, and job documents

Maintain digital and physical filing systems

Assist with payroll and timesheet reconciliation

Communicate with customers, drivers, and vendors professionally

Support month-end bookkeeping and reporting

Perform general administrative duties as needed

Qualifications

Minimum 1-3 years experience in office administration or bookkeeping

Experience with QuickBooks or similar accounting software preferred

Strong attention to detail and organization skills

Comfortable working in a fast-paced, deadline-driven environment

Excellent communication and time-management skills

Familiarity with trucking or oilfield admin is an asset

Proficient with Microsoft Office / Google Workspace

What We Offer

Competitive hourly wage based on experience

Monday to Friday daytime schedule

Supportive team environment with growth opportunities

Health Spending Account (HSA) after qualifying period

Long-term, stable employment

Location

Red Deer, Alberta

To Apply

Please send your resume to:

recruiter@taylormade.energy

Job Types: Full-time, Part-time

Pay: $20.00-$30.00 per hour

Expected hours: 20 - 40 per week

Application question(s):

Are you familiar with quickbooks online?
Work Location: In person