Job Description

The Aquino Group is growing and we are looking for an Administrative Assistant!

About Us

The Aquino Group is a family-owned and operated organization proudly managing four dealership locations. We are a fast-paced, customer-driven automotive group dedicated to delivering exceptional service and support. Our team values professionalism, efficiency, and a positive, collaborative work environment. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our growing team.


We are seeking a highly organized and detail-oriented Administrative Assistant to work directly with our leadership team. In this role, you will provide essential support to ensure smooth day-to-day operations.

Key Areas of Responsibilities

Email and Communication Filtering

: Regularly check and prioritize incoming communications to ensure the leadership team addresses only the most critical items.

Meeting Coordination

: Schedule and organize meetings, ensuring they are necessary and


productive.

Calendar Management:

Maintain a clear and organized calendar, balancing work and personal


commitments.

Travel Planning:

Arrange all aspects of travel, including itineraries, accommodations, and


transportation.

Event Planning:

Organize and oversee corporate events, ensuring they align with business


goals and leadership availability. Attends meetings to take notes and coordinate executable items.

Financial Monitoring:

Budget management and financial coordinating. Expense receipt management.

Project Tracking:

Support executive-led projects by gathering information, managing timelines, and coordinating internal resources. Track project progress and provide status updates.

Time Management:

Continuously look for ways to make the schedule more efficient.

Personal Appointments:

Handle personal appointments to ensure a balanced lifestyle for the


Leadership team.

Confidentiality Management:

Safeguard sensitive information, ensuring privacy and security.

Team Communication:

Act as a liaison between the leadership team and other staff members or departments.

Information Management:

Data gathering and administrative support.

Problem-Solving:

Anticipate and address potential issues before they reach the leadership team, ensuring smooth operations

Qualifications:

High school diploma or equivalent; additional education or certifications are a plus. Previous administrative or office experience preferred. Strong organizational skills and attention to detail. Excellent communication and customer service skills. Proficiency in Microsoft Office Suite and ability to learn dealership software. * Ability to multitask in a fast-paced environment.