Job Description

Administrator, Investments

Reporting to the Senior Business Partner, Emerging Technology, the Administrator is responsible for providing administrative support to the Investments Business Area, particularly Scale Up and Growth. Key accountabilities include verifying and entering information and documentation into computer databases for effective record keeping and reporting; processing payments for integration and external reviews; assisting with basic events, stakeholder, grants, research, and administration processes; and providing support for information and data collection activities, such as following up with survey recipients or event attendees. The Administrator assists on assignments requiring a high degree of independence, initiative, flexibility, and sound judgement proactively seeking clarification on more complex requirements. The percentage of time spent in each area or on each task may differ depending on business needs and priorities.

Are you our next Administrator, Investments? You would be a good fit for this position if you:

• Ability to communicate effectively.
• Ability to prioritize tasks and manage time to ensure deadlines are met.
• Ability to take initiative and execute assigned tasks in a timely manner.
• High level of accuracy, attention to detail and confidentiality
• Strong verbal, written, listening and interpersonal skills.
• Ability to work in a team environment as well as independently.
• Intermediate level computer and technical skills (i.e., Microsoft Office Suite)

We are game changers.

Alberta Innovates is a provincially funded corporation with a mandate to deliver 21st-century solutions for the most compelling challenges facing Albertans. We do this by building on our province\'s research and technology development strengths in the core sectors of health, environment, energy, food and fibre, and platforms such as artificial intelligence, nanotechnology, and omics. We are collaborating with our partners to diversify Alberta\'s economy, improve our environmental performance and enhance the well-being of Albertans through research and innovation.

Our subsidiary, InnoTech Alberta, offers a diversified range of scientific engineering and technological research and testing capabilities, and the facilities to support technology scale-up. Our multidisciplinary team has the depth of experience to work across all sectors, from energy to health to food and fibre. InnoTech Alberta offers you access to research talent, technical expertise, and unique facilities that can help accelerate technology development that serves both the private and public sector.

Intrigued? Here\'s some more information about the position:

As an Administrator, Investments, you will play a pivotal role in our Iinvestments operations team. You will be responsible for supporting various aspects of our funding program and project management lifecycles to help advance innovation in Alberta. The Administrator performs project and data administration tasks, ensuring accuracy, compliance, and efficiency.

Responsibilities include:

• Support the Scale-up and growth team in updating and maintaining records, systems, and other data files, including stakeholders, clients, cohorts.
• Support other Business Units by responding to inquiries that relate to data in the accelerators or investments database(s).
• Provide project management support by preparing correspondence and documents for projects related to the business unit.
• Maintain accurate records of investment portfolios, including asset allocation, transactions, and performance metrics.
• Collaborate with portfolio managers in analyzing investment performance and identifying potential opportunities or risks.
• Retrieve copies of documentation from system and/or archived paper files as requested.
• Compile, verify and process documents for internal and external audiences.
• Assist with event planning, reports, research, intake, or other administrative tasks during high volume periods.
• Archiving and organizing files, as needed.
• Provide administrative support to teams or on special projects including assisting with booking and organizing meetings and recording minutes/notes.
• Ensure intranet and website content is up to date for the business unit, working with staff within Corporate and Investments teams for updated content as well as members from the Communications team, as needed.
• Assist with surveys as requested (e.g., follow-up calls).
• Manage mail and deliveries for the business unit.
• Assist with the flow of information internally by directing requests and information to the appropriate individuals, teams, and business units.
• Operate and maintain area office equipment, including troubleshooting and coordinating regular maintenance and repairs.
• Order and maintain inventory of office supplies and equipment as required.
• Maintain and update the business unit calendar (e.g., significant program dates; integration dates, staff away dates; etc.)

Qualifications:

• 1 - 2-year Diploma or Certificate in Business Administration or related field
• 1-3 years related data entry clerk or office administration experience.
• Experience using grant management or project management software.
• Strong attention to detail and excellent organizational skills
• Ability to maintain ethical conduct and discretion when handling sensitive financial information.
• Ability to work in a fast-paced, deadline-driven environment.

Why Alberta Innovates?

We offer our employees opportunities to work on projects that will expand their skill sets while witnessing the visible impacts of their efforts. We value the development of our employees and create opportunities for working in capacities that allow new skills to be learned. We know that the wellness of our team is the most important part of our business, so we offer a strong benefits package and generous vacation and paid time off programs to promote work-life balance.

The final candidate will be required to undergo a security clearance. All interviewees must be able to meet the requirement specified in the Physical Demand Analysis. This document will be supplied during the interview process to the successful candidate. This competition will remain open until a successful candidate is found.

ALBERTA INNOVATES IS COMMITTED TO THE PRINCIPLE OF EQUITY IN EMPLOYMENT AND ENCOURAGES APPLICATIONS FROM ALL QUALIFIED INDIVIDUALS. WE WISH TO THANK ALL APPLICANTS FOR THEIR INTEREST. HOWEVER, ONLY THOSE INVITED FOR AN INTERVIEW WILL BE CONTACTED.

Alberta Innovates