Job Description

Job Category: Administrative Support
:
This position is a part of the Non-Academic Staff Association (NASA).
This position has an end date of June 30, 2027, and offers a .
Location - This role is in-person at North Campus Edmonton.
The School of Dentistry has been at the University of Alberta since 1917 and is part of the Faculty of Medicine and Dentistry and the College of Health Sciences. The school serves an integral role in educating a part of the healthcare workforce in Alberta and beyond.
The school offers undergraduate programs in Dentistry, Dental Hygiene and Dental Assisting. We offer graduate programs in Dentistry, Dental Hygiene, Oral Biology, Oral Medicine, Orthodontics and Periodontology.
There are 24 Faculty, 42 Academic Teaching Staff (ATS), and 115 Excluded Academic staff, that are supported by the Student & Academic Services unit.
Our Mission: Improving the health of the people of Alberta and beyond through leadership in oral/maxillofacial health care, education, research/scholarship and providing service that is responsive to social need.
The ACFD Administrator is responsible for managing all aspects of program administration for the Bridge Training to Dental Practice in Canada Program. This includes coordinating timetables, scheduling, student orientation and enrollment, exam administration, grade management, and Learning Management System (LMS) support. The role also oversees clinical instructor scheduling and provides administrative support for program meetings.
The Administrator works closely with faculty, clinical instructors, students, and the Student & Academic Services team to ensure seamless program delivery.
Strong organizational, communication, and technical skills are essential, along with the ability to work independently, manage multiple priorities, and adapt to evolving needs. This position provides direct support to the Director, Bridge Training to Dental Practice in Canada Program.
Responsibilities:
Admissions & Student Support

• Oversee the admissions process, including inquiries, document verification, interview coordination, and offer tracking.
• Provide administrative support to the Admissions Committee, including meeting coordination and follow-ups.
• Act as the primary student contact, monitoring progress, attendance, and module completion.

Teaching, Learning & Program Administration

• Develop and manage academic schedules, timetables, clinic schedules, and room assignments.
• Administer Learning Management Systems (LMS), including course content, assessments, gradebooks, and troubleshooting.
• Assist faculty with instructional materials, evaluations, and curriculum-related projects.
• Coordinate classroom, lab, and clinical setups, ensuring smooth program delivery.
• Support onboarding and scheduling of clinical instructors.

Examinations, Evaluations & Accreditation

• Schedule, coordinate, and proctor exams, ensuring compliance with policies.
• Manage student performance data, grade submissions, and assessment systems.
• Support accreditation processes by compiling documentation and coordinating site visits.

Administration, Finance & Operations

• Provide administrative support to the program director, including scheduling and correspondence.
• Process financial transactions, reconcile payments, and manage tuition submissions.
• Maintain program websites, manuals, and educational resources.
• Organize program events, orientations, and committee meetings.

Qualifications:

• Minimum University degree.
• A minimum of 2 years experience in a post-secondary environment required, preferably within post-secondary student services/admissions, student advising and with interpreting and applying policies
• Proficiency using MS and Google Suites and online meeting platforms (Zoom); working knowledge of PeopleSoft Systems, and LMS.
• Demonstrated ability to adapt to changing technology, proactively seeks to enhance skills
• Well-developed planning and organizational skills; ability to meet deadlines and prioritize activities.
• Excellent communication (listening, oral and written) and interpersonal skills.
• Accurate data entry skills; exceptional attention to detail and precision.
• Strong commitment to confidentiality and professionalism.
• Ability to multitask in a fast paced and diverse work environment.
• Ability to interact effectively and professionally with diverse stakeholders, both internal, external, and student.
• Ability to work independently and effectively under tight deadlines in a team environment.

Application Instructions
Click "Apply Now" to submit your resume and cover letter.
About Us:
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes de toute orientation sexuelle ou identite et expression de genre; et toutes les personnes qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
About the Team: The is one of the world's top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

Skills Required