We are seeking a highly organized and detail-oriented Administrative/Executive Assistant to support our team with various administrative and clerical tasks. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the mortgage intake process. The Executive Assistant will report to the CEO and work closely with the entire team to ensure the smooth running of the organization. Responsibilities:
\xc2\xb7 Organize and maintain electronic and paper files, ensuring all documents are properly labeled and stored
\xc2\xb7 Create and modify documents, including correspondence, reports, drafts, memos, and emails as needed
\xc2\xb7 Provide general administrative support, including managing phone calls, emails, and mail, and performing other duties as assigned
\xc2\xb7 Assist with general office tasks such as photocopying, printing, scanning, and mailing
\xc2\xb7 Manage the calendar of appointments, meetings, and events, and coordinate with team members to ensure schedules are up to date
\xc2\xb7 Prepare and distribute meeting agendas, take meeting minutes, and follow up on action items
\xc2\xb7 Manage confidential and sensitive information with discretion and professionalism
\xc2\xb7 Perform other related duties as assigned
\xc2\xb7 Preparation of Loan Commitments, Letter of Directions and Letter of Intents and legal documents Qualifications:
\xc2\xb7 Minimum One Year Experience in a Financial Institution, preferably Mortgage Financing
\xc2\xb7 Proven experience as an executive assistant or similar role, preferably in a fast-paced environment
\xc2\xb7 Strong organizational and time management skills with the ability to prioritize tasks and work independently
\xc2\xb7 Excellent communication skills, both verbal and written, with the ability to interact professionally with internal and external investors
\xc2\xb7 Proficient in Microsoft Office, including Word, Excel, and PowerPoint
\xc2\xb7 Ability to maintain confidentiality and handle sensitive information with discretion
\xc2\xb7 Strong attention to detail and accuracy
\xc2\xb7 Ability to adapt to changing priorities and work well under pressure
\xc2\xb7 Positive attitude and willingness to learn and grow in the role
\xc2\xb7 Ability to adapt to changing priorities and work well under pressure Job Type: Full-time Salary: $50,000.00-$60,000.00 per year Benefits:

• Dental care
• Life insurance
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Vaughan, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location