Job Description

Secr\xc3\xa9taire d\'unit\xc3\xa9 administrative (Poste temporaire d\'un an) Texte de pr\xc3\xa9sentation : Pointe-Claire est une ville de 34 000 habitants, situ\xc3\xa9e en bordure du lac Saint-Louis et faisant partie de l\'agglom\xc3\xa9ration de Montr\xc3\xa9al. Reconnue pour son style de vie, Pointe-Claire se d\xc3\xa9marque \xc3\xa9galement par son riche patrimoine architectural et historique et par la qualit\xc3\xa9 des services offerts \xc3\xa0 sa population. D\xc3\xa9di\xc3\xa9e \xc3\xa0 la vie de ses citoyennes et citoyens, la Ville a pour mission d\'assurer la p\xc3\xa9rennit\xc3\xa9 de la qualit\xc3\xa9 de l\'environnement social, culturel et \xc3\xa9conomique de Pointe-Claire pour les g\xc3\xa9n\xc3\xa9rations actuelles et futures. Mission du service : Le Service de la culture, des sports, des loisirs et du d\xc3\xa9veloppement communautaire a pour mission d\'am\xc3\xa9liorer la qualit\xc3\xa9 de vie en favorisant l\'accessibilit\xc3\xa9, la participation active et l\'int\xc3\xa9gration de tous les citoyens gr\xc3\xa2ce \xc3\xa0 des installations, \xc3\xa0 des activit\xc3\xa9s et \xc3\xa0 des services communautaires, culturels, sportifs et r\xc3\xa9cr\xc3\xa9atifs d\'excellence. Description : Sous la responsabilit\xc3\xa9 de la Gestionnaire - Biblioth\xc3\xa8que, le ou la titulaire du poste de secr\xc3\xa9taire d\'unit\xc3\xa9 administrative effectue diverses t\xc3\xa2ches de secr\xc3\xa9tariat habituellement associ\xc3\xa9es \xc3\xa0 la direction d\'un service; Responsabilit\xc3\xa9s g\xc3\xa9n\xc3\xa9rales et objectifs : Le/la titulaire du poste assure l\'ex\xc3\xa9cution des principales activit\xc3\xa9s suivantes :

• Re\xc3\xa7oit le courrier, en prend connaissance et l\'achemine \xc3\xa0 qui de droit.
• R\xc3\xa9dige et signe de la correspondance d\'ordre g\xc3\xa9n\xc3\xa9ral et non technique, telles que r\xc3\xa9ponses \xc3\xa0 des demandes d\'information.
• S\'assure que la correspondance \xc3\xa0 exp\xc3\xa9dier est compl\xc3\xa8te et ne contient pas d\'erreurs de frappe, de grammaire, de syntaxe et d\'orthographe.
• Re\xc3\xa7oit, loge et transmet les appels t\xc3\xa9l\xc3\xa9phoniques; accueille les visiteurs; obtient et donne l\'information disponible.
• Tient l\'agenda de son sup\xc3\xa9rieur.
• Fait des arrangements relatifs aux d\xc3\xa9placements de son sup\xc3\xa9rieur (transport), h\xc3\xa9bergement, avance de fonds, compte rendu de d\xc3\xa9penses, etc.
• Effectue la pr\xc3\xa9paration mat\xc3\xa9rielle de r\xc3\xa9unions, et proc\xc3\xa8de aux convocations.
• Assiste \xc3\xa0 des r\xc3\xa9unions, prend note des d\xc3\xa9lib\xc3\xa9rations et dresse les comptes rendus ou les proc\xc3\xa8s-verbaux.
• Recueille et collige des donn\xc3\xa9es en provenance de diverses sources.
• Effectue diverses autres t\xc3\xa2ches de secr\xc3\xa9tariat et d\'\xc3\xa9critures simples; utilise l\'\xc3\xa9quipement usuel de bureau.
• Effectue, sur demande, toute autre t\xc3\xa2che connexe. Exigences du poste : Le/la titulaire doit d\xc3\xa9tenir un dipl\xc3\xb4me d\'\xc3\xa9tudes professionnelles associ\xc3\xa9 \xc3\xa0 un programme d\'\xc3\xa9tude dans le secteur appropri\xc3\xa9. L\'emploi n\xc3\xa9cessite deux (2) ann\xc3\xa9es d\'exp\xc3\xa9rience dans un travail permettant de se familiariser avec la nature de l\'emploi ou toute autre combinaison de scolarit\xc3\xa9 et d\'exp\xc3\xa9rience jug\xc3\xa9e \xc3\xa9quivalente selon la politique \xc3\xa9tablie.

Autres exigences :

• Bilinguisme et bonne connaissance de la grammaire fran\xc3\xa7aise et anglaise
• Connaissance des logiciels Word, Outlook, Excel
• Connaissance de Kronos sera consid\xc3\xa9r\xc3\xa9e comme un atout
• Sens de l\'organisation d\xc3\xa9velopp\xc3\xa9
• Entregent et habilet\xc3\xa9s en service \xc3\xa0 la client\xc3\xa8le
• Connaissance de la r\xc3\xa9daction de proc\xc3\xa8s-verbaux, de la saisie au clavier et de la disposition des textes et des pratiques g\xc3\xa9n\xc3\xa9rales du travail de bureau et de secr\xc3\xa9tariat
• Capacit\xc3\xa9 \xc3\xa0 transcrire des donn\xc3\xa9es avec une grande pr\xc3\xa9cision et une attention aux d\xc3\xa9tails, ainsi qu\'une habilet\xc3\xa9 \xc3\xa0 d\xc3\xa9tecter les erreurs. 35 heures par semaine

Pour la p\xc3\xa9riode comprise entre l\'Action de Gr\xc3\xa2ce et le premier (1er) lundi de mai : du lundi au vendredi inclusivement, de huit heures trente (8 h 30) \xc3\xa0 seize heures trente (16 h 30) moins une (1) heure pour le repas.

Pour la p\xc3\xa9riode comprise entre le premier (1er) lundi de mai et l\'Action de Gr\xc3\xa2ce : du lundi au jeudi inclusivement, de huit heures (8 h) \xc3\xa0 seize heures trente (16 h 30) moins quarante-cinq (45) minutes pour le repas; le vendredi, de huit (8 h 00) heures \xc3\xa0 midi. Note de bas de page : * La Ville de Pointe-Claire souscrit aux principes d\'\xc3\xa9galit\xc3\xa9 en emploi et invite donc les femmes, les autochtones, les membres des minorit\xc3\xa9s visibles, des minorit\xc3\xa9s ethniques et les personnes handicap\xc3\xa9es \xc3\xa0 soumettre leur candidature.Nous vous remercions \xc3\xa0 l\'avance de votre candidature. Cependant, seules les personnes retenues seront contact\xc3\xa9es. Administrative Unit Secretary (1-year temporary position) Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City\'s mission is to ensure that the quality of its social, cultural and economic environment is maintained for citizens today as well as future generations. Departmental mission: The mission of the Culture, Sports, Leisure and Community Development Department is to improve quality of life by promoting accessibility, participation, and int

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egration of all citizens through the provision of excellent community, cultural, sports and recreational facilities, activities, and services. Description: Reporting to the Library Manager, the jobholder performs a variety of administrative, clerical and general support tasks for departmental staff. General responsibilities and goals: The jobholder\'s main responsibilities are as follows:

• Receive and review incoming mail and forward it appropriately.
• Draft routine correspondence.
• Perform error-checking on outgoing correspondence.
• Track documents and follow up on deadlines, reminding the persons concerned as necessary.
• Receive, make and redirect telephone calls; welcome visitors; obtain and give out available information.
• Keep the calendar of her or his direct manager.
• Make travel arrangements for her or his direct manager (transportation, accommodations, cash advances, expenditure reporting, etc.).
• Make material preparations for meetings and convene them.
• Attend meetings; take note of the proceedings and write reports or draft minutes.
• Collect and compile data from various sources.
• Perform various other secretarial and simple writing tasks; operate standard office equipment.
• Perform any other related task. Job requirements: The applicant must hold a vocational diploma in an appropriate study program any other combination of education and experience found equivalent under the established policy. Two (2) years of experience in a similar position are required for this job.

Other requirements:

• Bilingualism and a good knowledge of English and French grammar
• Knowledge of Word, Outlook, Excel
• Knowledge of Kronos will be considered an asset
• Well-developed organizational skills
• Interpersonal and customer service skills
• Knowledgeable in drafting minutes, in typing and formatting documents, and in general office and secretarial work practices
• Ability to transcribe data with great precision and attention to detail as well as ability to detect errors Schedule: 35 hours per week

For the period between Thanksgiving and the first (1st) Monday of May: Monday to Friday inclusively, 8:30 a.m. to 4:30 p.m., minus one (1) hour for lunch.

For the period between the first (1st) Monday of May and Thanksgiving: Monday to Thursday inclusively, 8:00 a.m. to 4:30 p.m., minus forty-five (45) minutes for lunch; Friday, 8:00 a.m. to noon. Footnote: * The City of Pointe-Claire is an equal opportunity employer and invites women, Aboriginal people, members of visible minorities, ethnic minorities and handicapped persons to submit their candidacies. We thank you in advance for your application; however, only candidates who are selected will be contacted.

City of Pointe-Claire

Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides...

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