Job Description

Close Date

Sep. 5 2023

Location

Esquimalt Health Unit - Victoria, BC V9A 6H7 CA (Primary)

Work Area (FBA Only)

Multi-Site

Yes

Travel Requirement

Travel between multiple sites may be required

Shift Start Time/End Time

830-1630

Days Off

Weekend/Stats

Vacancy Type

Temp FT

Salary Range (Hourly Rate)

$32.73 - $34.54

Paid FTE

1.0

Worked BI-WEEKLY HOURS

75

Planned Start Date

Sep. 25 2023

Approximate End Date (For Temporary Assignments ONLY)

Mar. 31 2024

Pending Return of Incumbent

No

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

Yes



In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Manager or designate provides administrative support to the Manager, Program Coordinators and Staff. Oversees the daily operations of a region by assisting in the preliminary preparations of budgets and developing short and long term plans for capital needs such as space, equipment etc. Assists in the planning and administration of meetings, events and conferences. Performs a variety of administrative/clerical duties such as: Preparing reports, presentations, typing and formatting a variety of documents and maintaining client records relating to admission, discharge and transfers; creating and maintaining databases, processing and monitoring expenditures, providing site-specific receptionist services including answering general inquiries, greeting clients and maintaining/monitoring appointments and other office activities. Recruitment and supervision of staff under the direction of the manager.

QUALIFICATIONS:

Education, Training And Experience

High school graduation, Diploma in Office Administration and 3 years recent related experience, or an equivalent combination of education, training and experience.

Skills And Abilities

• Ability to type 60 words per minute.
• Ability to operate within Windows environment including advanced word processing, presentation and spreadsheet software.
• Ability to prepare, maintain and control a variety of documents, records, files and related data.
• Ability to make calculations, changes and updates, often under pressure, with speed and accuracy.
• Interpersonal skills in dealing with problems or issues related to timekeeping.
• Ability to operate related office equipment, e.g. Dictaphone, photocopier, facsimile.
• Ability to communicate orally and in writing.
• As required, must be able to commute between offices to provide assistance.
• Ability to work with stress and deadline pressures and frequent interruptions; initiative, judgment and organizational skills and positive team attitude is essential.
• Ability to work as a member of a client-focused team.
• Ability to deal with the public in a tactful, courteous manner.
• Ability to act with discretion and maintain confidentiality.

Link to Full

Additional information for applicants

This position will support the mass COVID/Influenza vaccine sites at West Shore Town Centre and Sooke location from October to December.

Additional Clauses

Vaccination Notification: To keep our employees, clients and the communities we serve safe, Island Health is enforcing an employee mandatory vaccination policy which is intended to prevent the transmission of COVID-19. As such, Island Health requires Proof of BC Provincial Immunization Registration as a condition of employment, and any offers of employment are contingent on you providing proof of vaccination prior to commencement of the offered effective date. If an offer of employment is extended, but proof of vaccination is not provided, the offer will be rescinded.

Requisition CA

Community Subsector

Affiliation/Union

HEU

Island Health