Job Description

Duties would include:

Provide administrative and clerical support to staff including typing, filing, organizing case files, data entry, and correspondence. Prepare and distribute correspondence, forms, and other documents as needed Maintain and update client and staff contact lists, calendars, and directories Greet clients, visitors, and staff in a professional, trauma-informed, and culturally sensitive manner Respond to in-person and telephone inquiries with discretion and empathy Maintain a welcoming and safe reception area for children, youth, and families Coordinate with caseworkers, supervisors, and external partners as needed Provide reception coverage Provide support in coordinating and scheduling supervised access visits and volunteer driver assignments, in collaboration with agency staff, resource parents, and families served by the Agency as required. Ensure accurate and timely data input and integrity in CPIN and any related agency systems; generate reports and maintain confidentiality of records. To attend and participate and take minutes in Team/Department meetings, staff meetings, in-service training sessions and other meetings as requested. To provide the personal information in a manner that is consistent with the legislative and regulatory requirements, CPIN business harmonization and the Agency's strategic directions. To receive and respond to all personal information requests regarding information in the custody of the Agency and commission legal documents as required. Perform other duties as assigned based on service demands.

Qualifications Considered:

Post-secondary education relevant to administrative, legal, or human services fields. Proficiency in Microsoft Office Tools Ability to relate and interact in a supportive, courteous, and understanding way with the public, professionals in the community, the people we serve, and colleagues Adaptability, emotional resilience, and the ability to manage competing priorities in a fast-paced environment where urgent situations may arise is an asset. The ability to work co-operatively with, support and assist staff in the performance of their duties. Effective communication skills and the ability to relate effectively to people. A good understanding of English grammar and the ability to edit written material, Bilingual- French Speaking would be considered an asset Exceptional organizational skills and superior time management skills. The ability to type quickly and accurately as well as good computer skills. Knowledge of Agency services.
Job Types: Full-time, Fixed term contract
Contract length: 18 months

Pay: From $45,233.00 per year

Benefits:

Company pension Employee assistance program On-site parking Paid time off Work from home
Work Location: In person

Application deadline: 2025-08-29