Job Description

Your Opportunity:

The Administrative Support V is an advanced position supporting the Pediatric Medicine program. Working with minimal guidance and direction, the Administrative Support V will be responsible for: calendar management - arranging meetings, booking rooms and prioritizing requests; independently preparing documents and presentation materials; providing direct leadership and training to administrative positions within the portfolio; preparing business documents for internal and external use; creating, implementing and maintaining work processes for the program related to finance, procurement and recruitment; create finance and program reports including the development of data collection tools, analysis of data and creation of reports; completing financial activities such as invoice reconciliation & redirection if required, coding of invoices & processing of expense claims, and monitoring variance in operating budget; and support employee recruitment processes for the portfolio. Additionally, the Administrative Support V uses discretion to address and escalate issues or problems where there may not be established processes or guidelines. The incumbent must exercise critical thinking, discretion and independent decision making across the spectrum of their responsibilities.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support V
• Union: AUPE GSS
• Unit and Program: Pediatric Medicine
• Primary Location: Stollery Children\'s Hospital
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 03-MAY-2023
• Employee Class: Regular Full Time
• Date Available: 22-MAY-2023
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $28.45
• Maximum Salary: $34.60
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration). Additional Required Qualifications:

Advanced working knowledge of Microsoft Office suite (Outlook, Word, Excel, Visio, PowerPoint etc). Minimum typing speed of 60 words per minute with excellent accuracy. 3-5 years\' experience in an intermediate or higher administrative support capacity required. Excellent proofreading, formatting and grammar skills. Proven ability to produce high quality work, excellent organizational and time management skills. Proven ability to recognize and handle confidential information in a professional manner. Proven ability to work independently with frequent interruptions and multi-task under pressure. Preferred Qualifications:

Experience working in a high-volume, time-sensitive environment. Excellent critical thinking skills. Ability to recommend and implement changes to procedures or work practices. Working knowledge of RMS, ePeople, and Markview is an asset.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We\'re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it\'s about putting patients\' and families\' experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Alberta Health Services