Job Description

Your Opportunity:
Reporting to the Manager of the Opioid Dependency Program (ODP), the Administrative Support V carries the lead responsibility for all administrative aspects of services offered by the clinic. The incumbent assists with quarterly reporting requirements, data collection related to grants, ensures adequate unit staffing levels by assisting with scheduling, tracks and inputs vacation requests/approvals, ensures accuracy of payroll time cards, reviews expense claims, is the clinic IT contact, assists with administrative hiring (posting, interviews), assists with onboarding, provides supervision and mentoring other administrative staff, and manages scheduling of physicians and template building. The administrative support V position also includes completing purchase requisitions, physician payments, monitoring unit spending, attending committees as required, is liaison for the unit to the scheduling office, and participates in accreditation projects. Some front-line work is required based on program needs. This position has transitioned to Recovery Alberta effective September 1, 2024. By applying on this posting, if you are the successful candidate, you agree to and will become an employee of Recovery Alberta.
Description:
As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Transition Company: Recovery Alberta
• Classification: Administrative Support V
• Union: AUPE GSS
• Unit and Program: Opioid Dependency Program
• Primary Location: Opioid Dependency Program Cgy
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 31-DEC-2025
• Employee Class: Regular Full Time
• Date Available: 12-JAN-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $28.45
• Maximum Salary: $34.60
• Vehicle Requirement: Not Applicable

Required Qualifications:
Completion of post-secondary education (e.g. certificate in office or business administration). Additional Required Qualifications:
At least 5 years of senior administrative support experience with progressively increasing responsibilities and working within a multidisciplinary team, preferably in a healthcare setting. Ability to use multi-modal technology to support meetings. Comprehensive Microsoft Office skills required in Word, Microsoft Teams, Outlook and Excel; including ability to prepare spreadsheets, organizational charts, flowcharts, and formatting techniques in the preparation of reports and/or presentations. Working knowledge of Recovery Alberta systems and processes including familiarity with policies, financial practices, human resource activities and information systems. Experience with e-People (Recruitment Management System) and onboarding new staff. Experience with Connect Care (specifically template builder and clinic manager). Experience with grant management and financial systems, Markview and e-Manager. Excellent verbal and written communication skills, especially strong engagement and networking skills. High degree of professionalism in dealing with urgent requests, sensitive information, and conflict situations. Excellent organizational, problem-solving and time management skills. Ability to work in a fast-paced environment with changing priorities. Experience working in Addiction and Mental Health. WFM liaison experience. Preferred Qualifications:
Mindfulness about cultural and gender diversity and positive regard towards clients. Experience with multi-cultural recovery pathways. Knowledge of an Indigenous language & culture. Knowledge of systemic issues such as poverty and stigma.

Skills Required