Job Description

Your Opportunity:Manages various schedules by coordinating resources and determining appropriate timing and priority. Composes memos and letters for signature, proofreads prepared correspondence for accuracy, grammar and proper format. Determines priority of incoming tasks and responsibilities. Reviews and guides portfolio and/or departmental administrative support staff on form, accuracy and content of correspondence that requires executive signature. Composes, edits and formats documents, reports and correspondence according to established templates, procedures or specific instructions. Enters and tracks action requests and updates on the tracking system and bring forth due dates. Prepares and disseminates agenda and minutes to support operational functions. Follows up with various stakeholders to resolve issues and discrepancies. Provides comprehensive administrative support for Zone Clinical Department Executive Committees. Provides support to Zone Clinical Department Head for Physician Periodic Review and Performance Assessments, including tracking, meeting arrangements and document submission. Provide support for meeting including meeting organization, minute taking, document preparation and necessary follow-up as required. Completes the end-to-end process of quality assurance by tracking data in a system or across multiple systems internal and external to the organization. Gathers, compiles and formats data or information, generates and prepares reports from information. Respond to internal and external client inquiries through reporting, researching and working with other departments in order to ensure positive functionality of the programs. Prepares reports and any ad hoc reports as requested and special projects to assist the Manager/Director in decision making.Description:As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support V
• Union: AUPE GSS
• Unit and Program: North Zone Medical Affairs, Physician Extender Program
• Primary Location: Grande Prairie Rgnl Hospital
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 21-JUN-2024
• Employee Class: Regular Full Time
• Date Available: 15-JUL-2024
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $28.45
• Maximum Salary: $34.60
• Vehicle Requirement: Not Applicable

Required Qualifications:Completion of post-secondary education (e.g. certificate in office or business administration). Additional Required Qualifications:Four years of related health care experience. Three to five year\'s administrative experience with excellent analytical and problem-solving skills. Considerable working knowledge of general of AHS systems and processes. Considerable working knowledge of office software databases (Outlook, Excel, Word, Access) in order to respond to action requests and to prepare and edit correspondence and respond to stakeholder inquiries. Excellent written and oral communication skills. In addition to a competitive rate of pay, AHS currently has a Remote Retention Allowance in place to an annual maximum of $3,000. This allowance is non-pensionable and is payable on an hourly basis for all hours paid at the basic rate of pay. Preferred Qualifications:Business administration diploma. A combination of education and experience may be considered.Please note:All postings close at 23:59 MT of the posting end date indicated.Security Screening:A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.Healthy Albertans. Healthy
Communities. Together.We\'re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.Everything we do at AHS reflects a patient and family centred approach; it\'s about putting patients\' and families\' experiences, priorities and trust first.We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Alberta Health Services