Job Description

Your Opportunity:This Administrative Assistant role requires a responsible, self-motivated individual who is able to work both independently and as an integral member of our team. This position provides senior administrative support and is the first contact for many requests or issues that may arise. Assistant to the Manager of North Zone Medical Affairs and the Grande Prairie Facility Medical Director, this position supports all functions within the department to ensure a smooth, organized and coordinated service delivery. Judgement, tact, creativity and initiative are required in resolving issues. Effective time management, interpersonal and communication skills will be used to carry out responsibilities that include but are not limited to: support for improvement projects, coordination of meetings, minute-taking, expense entries, document editing, data tracking, physician support, and various other administrative tasks. Responsibilities also include cross coverage and support to other team members. The candidate is required to maintain a high standard of interpersonal communication and must demonstrate confidentiality, flexibility and initiative. Hours of work are Monday-Friday, 8:00 am - 4:15 pm with flexibility to attend and minute-take for service department meetings outside of these hours (scheduled in advance). In addition to a competitive rate of pay, AHS currently has a Remote Retention Allowance in place to an annual maximum of $3,000. This allowance is non-pensionable and is payable on an hourly basis for all hours paid at the basic rate of pay. To ensure your skills and qualifications are considered please attach a resume and cover letter with your application.Description:As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support V
• Union: AUPE GSS
• Unit and Program: North Zone Medical Affairs
• Primary Location: Grande Prairie Rgnl Hospital
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 05-JUL-2024
• Employee Class: Regular Full Time
• Date Available: 15-JUL-2024
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $28.45
• Maximum Salary: $34.60
• Vehicle Requirement: Not Applicable

Required Qualifications:Completion of post-secondary education (e.g. certificate in office or business administration). Additional Required Qualifications:A minimum of a high school completion plus four years progressively responsible related experience will be considered. In addition, the incumbent would ideally possess a record of accomplishment in the following areas: Considerable working knowledge of Alberta Health Services systems and processes. Considerable working knowledge of legislation, policies and processes and general office policies and procedures. Expert working knowledge of office software databases (Outlook, Excel, Word) in order to respond to action requests, and to prepare and edit correspondence, and respond to stakeholder inquiries. Ability to take clear and concise minutes. Excellent knowledge of political sensitivities and the diverse interests of diverse stakeholders; and of financial policies, as well as of legislation governing Freedom of Information and Privacy (FOIP), financial and human resource information systems and expense claim system is essential. Excellent written and oral communication skills. Preferred Qualifications:A related Diploma or other post-secondary education. Previous Medical Affairs and high end administrative functioning experience are assets.Please note:All postings close at 23:59 MT of the posting end date indicated.Security Screening:A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.Healthy Albertans. Healthy
Communities. Together.We\'re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.Everything we do at AHS reflects a patient and family centred approach; it\'s about putting patients\' and families\' experiences, priorities and trust first.We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Alberta Health Services