Job Description

Staff - Union
Job Category
CUPE 2950
Job Profile
CUPE 2950 Hourly - Administrative Support 2 (Gr3)
Job Title
Administrative Support - Macroalgae Bioeconomy Center
Department
Research | Hessing-Lewis | Institute for the Oceans and Fisheries | Faculty of Science
Compensation Range
$27.68 - $28.39 CAD Hourly
Posting End Date
July 3, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Aug 31, 2029
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary

Reporting to project leaders Rashid Sumaila and Margot Hessing-Lewis at the Institute for the Oceans and Fisheries, University of British Columbia, the Administrative Support performs a variety of administrative and organizational support functions for the NSERC-funded International Macroalgae Bioeconomy Center, which includes participants from across the province, and internationally. This is a part-time position (3-4 hours per week).



Organizational Status

Reports to faculty Rashid Sumaila and adjunct faculty Margot Hessing-Lewis at the Institute for the Oceans and Fisheries at the University of British Columbia. The position will work with project collaborators and Indigenous partners to administer an NSERC-funded Global Center grant.



Work Performed
Meeting & event managementWorks to organize regular meetings between UBC and Canadian partner PIs, participants with UC Berkeley and international collaborators Composes organizational emails for annual workshops with collaborators Administers reimbursement process for workshop participants at annual workshops

Grant administration at UBCAssists project leads with funding sub-contracts, including liaising with partner First Nations Assists project leads with budget tracking and supports questions from project participants on budget allocation

CommunicationsServes as the communications point person at UBC for inquiries about the project and its research and partnership components, routing general inquiries to the appropriate project participant

Other grant supportProvide other related administrative, organizational and communications support that may arise, as needed


Consequence of Error/Judgement

The Administrative Assistant regularly interacts with senior academics and researchers, First Nations, other faculty and students and actively participate in professional associations. Inappropriate handling of interactions and communications can raise concerns about compliance with privacy and confidentiality obligations and cause embarrassment for the Institute. Failure to process documents in a timely and accurate manner and maintain tracking and monitoring systems correctly can result in obligations not being met or being delayed, and commitments not being fulfilled



Supervision Received

This position reports jointly to faculty members Rashid Sumaila and Margot Hessing-Lewis, at the Institute for the Oceans and Fisheries. Works independently and brings unusual situations to the attention of lead faculty as needed.



Supervision Given

None



Minimum Qualifications

High School graduation, plus one year of related training, plus two years of related experience, or an equivalent combination of education and experience.



Willingness to respect diverse perspectives, including perspectives in conflict with one's own Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications
Demonstrated organizational skills to effectively prioritize workload and meet deadlines.
Ability to manage multiple complex and competing priorities.
Ability to develop, interpret, apply and communicate administrative policies, procedures and practices.
Effective interpersonal and organizational skills and the ability to maintain effective working relationships.
Ability to communicate effectively both verbally and in writing.
Ability to work with minimal supervision.
Ability to problem-solve and develop solutions.
Working knowledge of basic record keeping and bookkeeping/accounting procedures and concepts.
Demonstrated ability to work effectively, both independently and as part of a team.
Intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office Suite (e.g., Excel, PowerPoint, Outlook), related databases and Internet.
Ability to promote and champion a culture of equity, diversity, and inclusion.
An understanding of principles of Indigenous cultural safety, equity, diversity, and inclusivity.