Job Description

Your Opportunity:
We are seeking a dynamic and highly organized Administrative Assistant IV to provide direct support to the Program Manager for Maternal Newborn programs in Public Health. This is a unique opportunity to contribute to vital Public Health initiatives in a fast-paced, goal-oriented program. The ideal candidate will bring enthusiasm, initiative, professionalism, and a strong commitment to supporting Public Health efforts. In this position, you will coordinate meetings, manage calendars, assist in procurement, prepare documents, and support day-to-day operations for the associated programs in this portfolio. You'll also assist with program logistics, maintain records, and general office administration to ensure smooth communication across teams and stakeholders to meet deliverables. Strong attention to detail, the ability to manage multiple priorities, and a high degree of professionalism are essential. Assets for this role include cross-department partnerships, knowledge of Public Health programs, experience in supporting project management, and familiarity with health information privacy standards. We're seeking someone who is proactive, dependable, and passionate about providing high-quality service. Strong communication skills, time management, professional initiative, a collaborative spirit, and a positive attitude are essential. This position involves repetitive motion tasks such as keyboarding and telephone use, walking and lifting. This position is part of Primary Care Alberta. By applying on this posting, if you are the successful candidate, you agree to and will become an employee of Primary Care Alberta.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Transition Company: Primary Care Alberta
• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Maternal Newborn Program
• Primary Location: Northgate Centre
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 0.70
• Posting End Date: 23-SEP-2025
• Employee Class: Regular Part Time
• Date Available: 03-OCT-2025
• Hours per Shift: 7.75
• Length of Shift in weeks: 12
• Shifts per cycle: 42
• Shift Pattern: Days
• Days Off: As Per Rotation
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:
Some post-secondary education. Additional Required Qualifications:
The ideal candidate will have post-secondary education in office administration. A minimum of three years related administrative support experience in an advanced administrative support role is required. Short-listed candidates will be invited for a two-part computer-based skills assessment. The successful candidate must have a positive attitude and professional image, provide exceptional customer service, and be flexible with the ability to adapt to change. Must demonstrate ability to work independently and effectively as part of a larger team in an environment with competing priorities. Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), ePeople, e-Facilities is required. Excellent organizational skills, knowledge of procurement, and the ability to coordinate meetings, manage calendars, and produce supporting documentation are essential. Project support experience - tracking activities to meet deadlines, delivering on action items, providing appropriate follow up - is required. Clear communication, attention to detail, and the ability to prioritize tasks are key. Experience in handling confidential and sensitive information is required. Candidates must demonstrate progressive administrative experience with sound analytical and problem-solving skills. Candidates must also be culturally competent and comfortable with a high volume of activity. This work involves prolonged, repetitive finger, hand, wrist, arm, and shoulder use while on the computer. Preferred Qualifications:
Experience with Oracle, Data Group, Grand & Toy and Iron Mountain. Experience in Public Health or community programs is an asset. Familiarity with Connect Care and privacy legislation is an asset. Comfort with virtual meeting platforms.

Skills Required