Job Description

Your Opportunity:
The Cross Cancer Institute (CCI) Medical Physics Department is looking for an experienced, proficient, conscientious Administrative Support IV (AS IV) to join our collaborative team-based department. A small administrative team provides comprehensive support for this busy department by performing a variety of administrative work ranging from simple and routine to complex projects. AS IV responsibilities include: Recording secretary for weekly staff meetings and other meetings as required (organizing, recording, transcribing, distributing minutes). Reception duties for the department (including triaging incoming calls and appropriately managing urgent requests for clinical Medical Physics assistance). Arranging virtual and in-person meetings, presentations and events; coordinating required resources, preparing and distributing related documentation, notices and advertising. Maintaining, creating, and updating a variety of databases, reference materials, records, files and department resources. Composing, formatting, editing and/or creating correspondence, reports, notices, meeting agendas and minutes, spreadsheets, posters and other documents. Maintaining a variety of office equipment, assisting and training users; payroll timekeeper; submitting purchase requisitions; submitting building and maintenance service requests; maintaining stationery supplies; petty cash; reconciling financial information; photocopying; distributing mail. The CCI is the comprehensive cancer centre for northern Alberta and a lead centre for the province-wide prevention, research and treatment program. Medical Physics is committed to excellence in providing scientific and technical support for the clinical, teaching, and research activities of the CCI's treatment and diagnostic services; and leadership in the application of physics and engineering principles to cancer care.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Transition Company:

Cancer Care Alberta

Classification:

Administrative Support IV

Union:

AUPE GSS

Unit and Program:

Medical Physics Department, Cross Cancer Institute, Cancer Care Alberta

Primary Location:

Cross Cancer Institute

Location Details:

As Per Location

Multi-Site:

Not Applicable

FTE:

1.00

Posting End Date:

09-SEP-2025

Employee Class:

Regular Full Time

Date Available:

14-OCT-2025

Hours per Shift:

7.75

Length of Shift in weeks:

2

Shifts per cycle:

10

Shift Pattern:

Days

Days Off:

Saturday/Sunday

Minimum Salary:

$26.07

Maximum Salary:

$31.68

Vehicle Requirement:

Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

Completion of an Administrative Professional diploma from a recognized program. Minimum 3 years experience in an intermediate-level administrative position. Experience as recording secretary for meetings. Excellent computer skills using Word (able to create new and modify existing forms and documents); Excel (able to maintain and create new spreadsheets and workbooks; manage data); Outlook (able to create new and update distribution lists); PowerPoint (able to create new and edit existing presentations). Excellent interpersonal and verbal, written and listening communication skills. Ability to deal courteously and effectively with all members of the multidisciplinary team. Self-motivated, dependable and able to work independently and as a reliable team member. Must have good time management skills and judgement, and be able to organize and prioritize duties to accommodate changing priorities. Ability to take initiative, handle a variety of assignments with attention to detail and accuracy, and must be able to work well despite frequent interruptions. Strong analytical and problem-solving skills. Physical demands include extensive computer work, sitting, lifting or carrying items up to 10 pounds / 4.5 kilograms; standing, walking, reaching, bending, crouching.

Preferred Qualifications:

Experience working in healthcare and/or post-secondary academic institution an asset. Experience taking minutes dealing with scientific and/or technical issues desirable. Experience with SharePoint, PowerPoint and/or updating web pages an asset. Working knowledge of AHS systems and processes (ie iProcurement, ePeople, eFacilities) an asset. At the time of interview, you may be required to demonstrate your computer knowledge and proficiency by completing a hands-on assessment.